We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining accurate records.
Experience in manufacturing office settings is a plus, but not required. The position offers an opportunity to work in a professional setting where organizational skills and multitasking are essential.
Duties
Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with qualified phone etiquette
Perform data entry tasks using Microsoft Office and Sage to maintain accurate records
Handle filing, document proofreading, and organization of office files to ensure easy retrieval of information
Provide customer support by responding to inquiries and assisting clients or patients as needed
Support bookkeeping activities, including basic bookkeeping and record reconciliation
Assist with appointment scheduling and calendar management for staff and clients
Support administrative tasks such as preparing correspondence, reports, and presentations
Maintain a clean and organized workspace to promote efficiency and professionalism
Requirements
Proven clerical or administrative experience, preferably in medical or dental offices
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Sage 50
Strong computer skills with the ability to perform data entry accurately and efficiently
Excellent organizational skills with attention to detail for proofreading and document management
Experience with multi-line phone systems and front desk operations
Ability to handle customer service interactions professionally and courteously
Solid typing skills with a focus on accuracy and speed
Excellent communication skills, including phone etiquette and customer support experience
This position provides an engaging prospect for individuals looking to apply their administrative expertise in a dynamic office workplace.
Pay: $18.50-$23.00 per hour
Benefits
Dental care
In office parking
Vision care