Delivering a Better Hiring Experience.At Outhire, we believe in revolutionizing the hiring process to make it more equitable and enjoyable for everyone involved. Our innovative approach puts candidates front and center, offering in-depth looks at open positions, personalized advice, and interview preparation. But we don't stop there - our Visual Resume feature ensures that hiring managers see the complete picture of who you are and what you bring to the table while eliminating biases you may face with traditional hiring practices. With Outhire, you can trust that we'll work tirelessly to match you with the role that truly fits your skills, experience, and aspirations. Join us in our mission to create a better hiring experience.TitleLogistics Coordinator, Event ServicesSalary Range$60,000 - $75,000The PerksStandard Health BenefitsPhone AllowanceEvent tickets and access to live eventsLocationNorth York, ONThe Office5 Days In-officeTeam Size3The RoleA key contributor role bridging operations and finance, managing crew scheduling, logistics coordination, and financial reconciliation for live event productions.Crew Scheduling & Labour Management (40%)Financial Processing & Project Reconciliation (30%)Logistics Coordination & Communication (25%)Process Improvement & Systems Development (5%)Crew Scheduling & Labour ManagementScheduling freelance crew using scheduling software and time tracking systemsSending availability inquiries and job offers to freelance networkManaging crew bookings, confirmations, and real‑time adjustmentsExporting and distributing call sheets for eventsCoordinating onboarding for new contractors including documentation and rate setupsManaging vacation and time‑off requests for full‑time employeesArranging cross‑border crew travel including flights, accommodations, schedulesServing as primary communication hub for freelance contractorForecasting labour needs for upcoming eventsFinancial Processing & Project ReconciliationReviewing and processing contractor invoicesVerifying invoices against approved rates,



hours worked, and project detailsCross‑checking timesheets against call sheets and flagging discrepanciesCreating purchase orders per company policies and timelinesTracking invoice status and resolving billing issuesOwning project close‑outs and reconciling all expenses for profitability trackingMaintaining organized records for contractor billing and paymentsLogistics Coordination & CommunicationScheduling equipment transportation with internal or third‑party providersCoordinating equipment movement tracking from warehouse to event sitesManaging vendor relationships including labour vendors and trucking companiesCoordinating with internal warehouse operations on fulfillmentAttending weekly operations meetings and providing updates on logistics and crew schedulingCoordinating with Account Managers on project needs and real‑time adjustmentsMaintaining accurate records in the company ERP systemHandling last‑minute changes and problem‑solving during active eventsProcess Improvement & Systems DevelopmentResearching and testing new tools, processes, and best practicesImplementing improvements to enhance efficiency and effectivenessIdentifying process gaps and proposing solutionsContributing to departmental development initiativesThe CompanyA rapidly growing live events production company experiencing year‑over‑year growth, providing full‑service AV equipment and support for brand activations, touring, and corporate events. The company operates in a team-oriented,



blue‑collar environment with strong team culture and provides access to high‑profile projects and industry networking opportunities.The OpportunityJoin a fast‑paced live events company at a pivotal growth stage where you'll bridge operations and finance while managing multiple concurrent projects during peak seasons. Work directly with the CEO and Operations Manager in a collaborative environment with unique perks including event tickets and access to exclusive high‑profile productions.Expectations TimelineBy Month 1Master scheduling software, time tracking systems, and workflow management toolsBuild relationships with key freelance crew members and vendor partnersUnderstand scheduling processes and invoice reconciliation proceduresShadow weekly operations meetings and learn project coordination protocolsBy Month 3Independently manage crew scheduling for multiple concurrent projectsProcess contractor invoices and purchase orders without supervisionLead vendor communications and handle booking confirmations autonomouslyProactively identify and resolve scheduling conflicts and logistical issuesBy Month 6Own full cycle coordination during peak periodsManage complex multi‑room events with large crew teamsCoordinate cross‑border logistics including travel and transportation independentlyProvide strategic input in weekly operations meetings on labour forecastingBy Month 12Implement process improvements that enhance department efficiencyMentor and train new team members on systems and workflowsTake ownership of vendor relationship management and rate negotiationsPosition for progression to Senior Labour Coordinator or Operations Manager roleThe Skill Set2 years of experience in logistic coordination, operations, or project coordination in a fast‑paced environment is idealStrong organization skills with proven ability to create systems and manage multiple stakeholders simultaneouslyTech‑savvy with fast computer proficiency and quick learning of new software systemsExperience with Google Sheets is an assetONLY QUALIFIED CANDIDATES WILL BE CONTACTED.#J-18808-Ljbffr

📌 Logistic Coordinator - $60,000 - $75,000 A Year (Winnipeg)
🏢 Outhire
📍 Winnipeg