Location: Powell River/qathet Regional DistrictSchedule: Monday to Friday 8:30 a.M. to 4:30 p.M.Salary Or Wage: $37.27 per hourStart Date: As soon as possibleJob Type: Full TimeRequirementsApplicants must have two years of education in a recognized program of accounting studies (business/accounting diploma, CPA, etc.) and a minimum of three years job related experience.An equivalent combination of education and experience may be considered. Experience in local government is considered an asset.Applicants must have excellent communication skills, interpersonal and customer service skills, solid organizational and time management skills, and proficiency in Microsoft Office applications.Applicants must have the ability to write formulas, manipulate and analyze data using Microsoft Excel.Legal ComplianceMaintains knowledge of and applies applicable legislative and legal requirements (e.G. sales taxes (PST), procurement practices, the processing of accounts payable, etc.).Advises the Assistant Manager of Financial Services regarding changes to legislative or regulatory requirements.Maintains knowledge of and applies Regional District bylaws, policies, contracts, and agreements as they apply to the processing of accounts payable.Collaborates with Accountant to document and operationalize required legislative changes to ensure ongoing Regional District compliance with legislative and legal requirements.Works collaboratively with the Accountant to ensure completion, accuracy, and timeliness of accounts payable administration as per legislative, regulatory and organizational requirements.Monitors organizational adherence to Provincial and Federal commodity tax regulations.Serves as the Regional District’s first point of contact for accounts payable functions and processes.Provides consultation services, learning opportunities, and support for managers and personnel regarding processes, procedures, policies, and problem solving related to accounts payable and compliance requirements.Ensures accounts payable required documentation is accurate and complete, in accordance with legal requirements and the Regional District’s Records and Information Management (RIM) Program.Maintains confidentiality regarding matters related to the Regional District’s finances and procurement processes.Accounts Payable AdministrationEnsures accurate and complete source documentation and authority prior to processing payments on behalf of the Regional District. Ensures all invoices are legitimate and purchases comply with Regional District purchasing bylaws and policies.Establishes and maintains vendor quality control monitoring system and ensures accuracy and completeness of vendor payments. Functions relate to:Maintaining an organized vendor payment records management and filing system.Setting up, deleting or revising vendor accounts in accounts payable system.Tracking and filing vendor legislated WorkSafe coverage, including clearance letters, as per RIM Program.Processing WorkSafe premiums as required.Filing vendor documentation and reports.Monitoring and applying contract, lease, and agreement financial terms and obligations to ensure vendor payments align with contractual terms.Cross-referencing remitted invoices to ensure financial adherence, appropriate authorization,



and contractual obligations are met.Establishes vendor invoice and contract documentation submission deadlines in collaboration with the Accountant.Coordinates and prepares EFT or cheque payments for authorized expenditures, as per established policies and procedures. Functions relate to:Receiving invoices.Distributing vendor invoices to department heads for review, coding and authorization (initialled) as per procedure.Processing payments for utility bills specific to Regional District properties.Entering and balancing invoices.Copying A/P invoices that require A/R invoicing (e.G. tenants of Regional District-owned properties) and forwarding copies to A/R personnel.Creating EFT cheque runs.Creating computer-generated cheque runs.Coordinating approvals and reviews of cheque and EFT lists to compare against cash requirement reports.Ensuring invoices are paid on time and anticipated invoices are not missing.Maintaining knowledge of commodity tax requirements and ensuring self-assessment of commodity tax as required.Processes approved EFT and cheque runs. Functions include:Creating EFT files in accounts payable system software.Uploading EFT direct deposit files through on-line banking system.Ensuring cheques over maximum auto-generable signature allowance are signed by authorized signatories as per policy.Matching and distributing (pick up, hand deliver, mail) cheques to vendors.Matching Regional District cheque stubs/EFT cheque print-outs to invoices and filing.Filing of all reports as per Records Management policy and procedures.Recording capital project invoices and maintaining capital project tracking and filing system.Ensuring accounts payable system software subledger balances to general ledger.Handling all A/P inquiries from vendors and internal personnel.Procurement Support and AdministrationAssists with the establishment, maintenance and reviews of purchasing systems across the organization (e.G. Purchasing Order (PO) system, corporate credit cards, ferry cards, etc.) designed to meet applicable procurement needs of the Regional District. Supports departments, Volunteer Fire Departments (Regional Fire Services – Administrative Assistant and/or Fire Chiefs), and personnel in use of such systems.Administers PO system across the organization, including within the Regional District’s four Volunteer Fire Departments. Functions include:Issuing PO books and/or administering online purchasing system(s) and assisting departments and personnel to ensure appropriate usage and compliance.Receiving, processing, and filing of POs.Monitoring and verifying that POs are assigned prior to purchase, and that purchases comply with approved POs, purchasing bylaws and policies.Ensuring POs are accurate and complete.Ensuring supporting documentation is available and filed to support PO purchases.Administers credit card processes as per policy.



Functions include:Issuing and tracking of corporate credit cards per authority and policy.Entering transactions and ensuring amounts are applied to correct accounts (i.E. service, project, etc.).Verifying accuracy of credit card reconciliations prepared by departmental personnel.Ensuring supporting documentation is available and filed to support credit card transactions.Administers ferry card processes as per policy. Functions include:Maintaining custody of an inventory of ferry cards to meet the needs of the Regional District.Issuing and tracking of individual and shared ferry cards in consultation with departments and Volunteer Fire Departments.Reconciling ferry cards and ensuring amounts are applied to correct accounts (i.E. service, project, etc.).Assists with inventory control and stores for applicable departments, as per segregation of duties.Assists Accountant with the preparation of project cost reporting to support capital projects, as directed. Ensures data entry is correct for each project.Prepares/generates accounting reports related to purchases and purchasing statistics as directed.Collaborates with Accountant to complete Regional District Solid Waste & Recycling reports.Collaborates with Accountant to ensure accuracy and completeness of solid waste and recycling contract data.Accounts Payable Year-End AdministrationAdministers accounts payable year-end processes. Functions include:Ensuring all accounts payable liabilities are documented and recorded at year-end.Identifying accounts payable liabilities to the Regional District at year-end.Identifying inventory at year-end.Ensuring appropriate equipment usage allocations.Developing year-end accrual spreadsheets.Communicating with departments to ensure all invoices are entered to the appropriate period/year for year-end.Reviewing and validating PO systems (books) for year-end to ensure all payables are complete.Ensuring accounts payable subledgers are balanced to general ledger at calendar year-end.Performing accounts payable year-end roll over processes.Ensuring CPI increases are applied to applicable contracts or agreements.Assists Accountant with Year-End Working Papers. Assists with annual reports and statistical surveys, as required.Responds to Auditor requests pertaining to accounts payable.General Accounting ServicesMaintains and reconciles an accounts payable sub-ledger. Ensures that third party statements and the accounts payable sub-ledger are reconciled.Prepares, reconciles, and submits the commodity tax reports to the applicable agencies on a timely basis.Supports special projects (e.G. Climate Action Revenue Incentive Program).We thank all applicants for their interest. However, only those selected for an interview will be contacted. Formal testing will be required.Interested applicants are invited to submit a covering letter and resume detailing experience and qualifications pertinent to this position in confidence to: Celinde Lillies, Manager of Financial Services qathet Regional District 202-4675 Marine Avenue, Powell River, B.C. V8A 2L2How to ApplyTo apply for this job please use one of the methods listed below:Lift's Employment Services posts this position as a free service for the community. Lift does not screen employers or applicants, and assumes no responsibility or liability for the job posting. Any arrangements are between the job seeker and the employer.#J-18808-Ljbffr

📌 Accounts Payable Administrator (Accounting Clerk Ii) Full-Time - $37.3 An Hour (Winnipeg)
🏢 Qathet Regional District
📍 Winnipeg