Event Coordinator

Vancouver, BC

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Bring Events Together From Behind the Scenes

We’re looking for an Event Coordinator to support the planning and delivery of events from our Vancouver office. You’ll help coordinate schedules, suppliers, materials, communications, and event requirements while keeping projects organized from the early planning stages through completion.

This role would suit someone who enjoys working across different tasks, coordinating with people, and making sure the details behind an event are properly managed.

Day to Day
Assist with planning and coordinating event activities
Maintain event schedules, timelines, and task lists
Communicate with venues, suppliers, clients, and internal teams
Coordinate event materials, equipment, and supporting resources
Help organize logistics and event-day requirements
Track deadlines, bookings, confirmations, and outstanding actions
Prepare event documents, briefs, schedules, and presentations
Support registration, guest information, and event communications
Follow up with suppliers and partners on outstanding requirements




Assist with promotional and marketing activity connected to events
Record event information and maintain organized project files
Support post-event reviews and help identify areas for improvement

What’s Important Previous event coordination, event planning, hospitality, marketing coordination, customer service, or project coordination experience is preferred.

You’ll need strong organization and communication skills, attention to detail, and the ability to manage several deadlines at once. Experience working with suppliers, venues, event schedules, or project documentation is helpful.

We’re looking for someone who can stay organized under changing priorities, communicate professionally with different people, and follow tasks through from planning to completion.

Working Week

Monday to Friday

8:30am–5:00pm

Full-time, permanent

Office-based in Vancouver, BC

Please apply with your current resume to be considered for the Event Coordinator position.

We are an equal chance employer

Pay: $55,372.45-$65,476.99 per year

Advantages
Company events
Life insurance
In office parking
Paid time off

Work Location: In person

📌 Event Coordinator Vancouver
🏢 Oakfield Media Group
📍 Vancouver