Key Responsibilities

- Manage the day-to-day employee and visitor experience within the office.

- Coordinate workplace logistics, including office access, meeting rooms, parking information, badges, amenities, and transportation initiatives.

- Serve as the primary point of contact for employee questions and general office support.

- Support office utilization, attendance tracking, and employee engagement initiatives.

- Coordinate the office social committee, workplace events, and employee activities.

- Develop internal communications, including office announcements, newsletters, and employee engagement content.

- Prepare monthly office attendance and utilization reports.

- Partner with site leadership and corporate real estate teams on workplace initiatives.

- Support planning and coordination associated with the transition to a future permanent downtown Toronto location.

- Help identify opportunities to improve office processes and the overall employee experience.

Qualifications

- Previous experience in office coordination, workplace experience, facilities coordination, office administration,



event coordination, or a similar role.

- Robust organizational skills with the ability to manage multiple priorities simultaneously.

- Excellent interpersonal and communication skills with a strong customer-service mindset.

- Experience coordinating workplace events, employee engagement activities, or internal communications.

- Comfortable preparing reports and tracking office-related information.

- Proficiency with Microsoft Office and workplace collaboration tools.

- Ability to work effectively with employees, visitors, leadership, vendors, and cross-functional teams.

- Proactive, resourceful, and comfortable taking ownership of day-to-day workplace needs.

***This is an excellent opportunity for someone who enjoys creating a positive workplace experience and wants to contribute to the development of a growing downtown Toronto office.

For immediate consideration please click APPLY to begin the screening process with Alex.

📌 Site Coordinator (Toronto)
🏢 Artech
📍 Toronto