Executive Office AssistantWe are seeking a highly organized and proactive individual to support the Canada Division Head in managing their calendar, events, and travel while prioritizing daily office operations. The role involves handling correspondence, managing office supplies, liaising with vendors, and coordinating IT issues. Additionally, the candidate will collaborate with site leadership on office requirements, work closely with Accounts Payables to process requisitions and invoices, and manage reporting dashboards. Responsibilities also include orchestrating purchase orders, service entries, and capital project submissions within global systems, as well as organizing special events and travel logistics. The ideal candidate will facilitate the onboarding and offboarding processes for employees, maintain site security systems, and actively contribute to fostering a positive work culture, ensuring all activities comply with Bayer’s safety and sustainability policies.Bayer is committed to a adaptable hybrid working environment. This is a permanent position based out of the Mississauga, Ontario office.What you will do:Organize Canada Division Head’s calendar, events and travel along with general prioritizationDay‑to‑day office duties such as responding to emails and other correspondence, shipping & receiving of packages, managing office inventory and stocking of supplies, site vendor relations, and coordinating IT related issuesCoordinate with the building site lead on all office related requirements of the office and common areasLiaison with Accounts Payables in coordination with accounting, finance, AP and vendors. Process requisitions and invoices in a timely manner through electronic control (SAP) and/or process systems as necessary in the daily operations of the companyManage weekly and monthly reporting dashboardsWork within the company’s global systems and PO Management teams to orchestrate purchase orders,



service entries, contracts and submission of capital projectsOrganize and coordinate special events, meetings, conferences, tours, training, and customer events/trips, including RSVP process and tracking responsesOrganize travel and event logistics by developing itineraries and agendas, scheduling air travel, booking other transportation, and arranging lodging, catering, venue reservations and equipment rentalsOn‑boarding and Off‑boarding of full‑time and contract employees process, as outlined in the HR, IT and Fleet proceduresCoordinate with global security in maintaining the site’s security systems, including access cards, audits, inspections and maintenance activitiesDemonstrate active promotion of a positive work culture at the officeEnsure all activities/events are conducted in a safe and environmentally responsible manner, in accordance with Bayer Safety, compliance and Sustainability PoliciesWho you are:Minimum Grade 12 high school diploma and 5 years related administrative experience; or a minimum 1 year certificate in office administration or related discipline and 3 years related administrative experience; or minimum 2 years diploma in office admin or related discipline and 1 year related experienceAdvanced computer knowledge and proficiency including Word, Excel, PowerPoint, Outlook, SharePoint, and OneNote.



Knowledge of these programs need to be at a level to facilitate an efficient workflowProficient interpersonal and communications skillsDetail oriented with meticulous attention to detailWhat we offer:Competitive compensation and rewards packageCollaborative, diverse and inclusive cultureCareer development and global opportunitiesWork‑life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offeringsThe base salary range for this role is between $59,280 and $88,920. This compensation includes components such as base salary, vacation pay, public holiday pay, potential estimated overtime pay and paid statutory leaves of absence. Additional benefits may include insured benefits such as health care, vision, dental, disability and contributory retirement savings plans, etc.This role also provides the opportunity to earn additional performance‑based compensation. If performance‑based compensation is earned, the total compensation package may provide an opportunity to earn a Total Direct Compensation (TDC) range of $64,000 and $96,000. This TDC would include base salary and may also include items like bonuses (short‑term and long‑term incentives) and sales incentives. The estimated TDC range estimates performance‑based compensation earned at 100% of target; however actual amounts may fluctuate below or above the TDC range based on company and/or individual performance.This salary range is an estimate and may vary based on factors including, but not limited to, market data and the applicant’s skills, prior relevant experience, job‑related knowledge, specific degrees and certifications, and other relevant factors.This role is posted for a vacant position and will be available for application until at least June 7, 2026.Your applicationIf your background and personal experience fit this profile, please send us your complete application at https://career.Bayer.Cn. If you have any recommendations, please kindly send mail to [email protected].#J-18808-Ljbffr

📌 Executive Office Assistant - C$59,280 - C$88,920 A Year (Winnipeg)
🏢 Bayer
📍 Winnipeg