Job Summary

This is a temporary position from October 23- November13, 2026

We are an architectural company seeking a dynamic and organized Administrative Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong computer skills to handle a variety of clerical tasks efficiently. You will serve as the first point of contact for visitors and callers, managing communications, scheduling, and office organization with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant work environment while honing your administrative expertise.

Responsibilities

- Greet visitors warmly, answer multi-line phone systems, and direct calls appropriately using professional phone etiquette
- Manage front desk duties including checking in visitors, handling mail, and maintaining a welcoming reception area
- Perform data entry tasks accurately using Microsoft Office
- Organize and maintain filing systems—both physical and digital—to ensure easy retrieval of documents




- Assist with clerical tasks such as proofreading correspondence, preparing reports, and scheduling appointments
- Provide exceptional customer support by addressing inquiries promptly and professionally in person or over the phone

Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong computer skills with experience in data entry and office software applications
- Previous clerical or administrative experience in a busy office environment
- Excellent organizational skills with the ability to multitask efficiently in a quick-paced setting
- Demonstrated customer service skills with professional phone etiquette and friendly demeanor
- Ability to proofread documents carefully for accuracy and clarity
- Strong typing skills with attention to detail for accurate data entry and correspondence management

Join us to be part of an energetic team dedicated to delivering outstanding service while supporting daily office functions!

Pay: $20.00-$24.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Administrative Assistant/Receptionist (Canada)
🏢 Matthew Cheng Architect
📍 Canada