Accounting Property Administrator

Location: Halifax, NS
Job Type: Full time, On site
Compensation: $60,000 – $70,000 annually + performance bonus

About the Role
We are a growing property management and development company in Halifax.

We are seeking a highly organized and detail‑oriented Accounting Office Administrator to support the daily administrative and accounting operations of our office. This role is ideal for someone who is personable, proactive, and comfortable working with accounting software, tenants, vendors, and visitors. This opportunity is to work directly with ownership as a team on the day to day operations of the real estate business.

Key Responsibilities

- Coordinate day‑to‑day office administration and maintain office supplies and inventory
- Manage incoming and outgoing correspondence (mail, email, vendor billing portals)
- Process monthly EFT resident billing and post all payables in Sage 50
- Reconcile prepaid rent, prepaid expenses, and credit card statements
- Collect and post tenant rent payments; follow up on outstanding balances
- Liaise with tenants, vendors, and visitors as the primary front‑office contact
- Input rental rate adjustments and follow up on unpaid balances
- Escalate unresolved rental arrears to management
- Monitor bank balances and notify management of potential overdrafts




- Netfile HST and process CRA payments as directed
- Coordinate with IT vendor for office‑related technical issues
- Support senior management with reports and administrative tasks
- Coordinate rental applications, prepare leases using DocuSign, update tenant files as required
- Coordinate social media advertising platforms for posting advertisements and responding to inquiries promptly

Skills & Qualifications

- Robust computer skills (Excel, Word, Outlook)
- Bachelors Degree or College Diploma (Required)
- Proficient with accounting software; Simply Accounting (Sage 50) preferred
- Exceptional interpersonal and communication skills
- Ability to troubleshoot accounting discrepancies and tenant inquiries
- Robust multitasking ability and comfort with interruptions
- Demonstrated initiative and sound judgment in resolving issues and escalating when needed

Work Environment & Physical Requirements

- On‑site, indoor office environment
- Front‑desk position with frequent interaction with tenants and visitors
- Light physical tasks (filing, organizing, lifting water bottles, maintaining kitchen area)
- Being part of an established business operating in Halifax for over 30 years

Pay: $60,000.00-$70,000.00 per year

Benefits:

- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Accounting Property Administrator (Halifax Regional Municipality)
🏢 Peppermint Properties
📍 Halifax Regional Municipality