Our oil and gas client is currently seeking a flexible, enthusiastic, and service-oriented Administrative Assistant in their downtown Calgary office for temporary coverage. The successful candidate will be an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply today!

Responsibilities:

- Oversee daily office administration and front-desk operations
- Greet and support employees, visitors, vendors, and service providers
- Manage couriers and mail distribution
- Manage meeting room scheduling, setup, catering, and basic technology coordination
- Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering/setting up lunches
- Provide support with project file setup
- Update company database, maintain electronic well filing and track incidents and inspections
- Assist with UWI (Unique Well Identifier) data throughout the drilling and completion lifecycle, ensuring accurate well identification,



documentation, and data integrity
- Support in cost tracking and invoice coding
- Assist with onboarding field staff
- Provide general office management and administrative support across departments

Requirements:

- Education in Business Administration or a related field is preferred
- 1+ years of experience in oil and gas
- Intermediate knowledge of MS Word, Excel, and Outlook
- Experience with OneStop and DDS would be considered an asset
- Excellent verbal and written communication skills
- Solid organizational skills with the ability to prioritize deadlines and work under pressure
- Flexibility and a willingness to help wherever needed
- Time management skills with strong attention to detail

If you’re client-focused, a team player, and looking to be the glue that holds a team of professionals together, we’d love to speak with you! Apply now for immediate review!

Pay: $20.00-$23.00 per hour

Experience:

- oil and gas: 1 year (required)

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Equation Staffing Solutions
📍 Canada