ABOUT US

At The Volunteer Well, we believe that simple acts of kindness can transform a community. We are a Canadian non-profit that connects people who want to give their time ("Givers") directly with neighbors who need a helping hand ("Receivers").

Through our easy-to-use digital platform, community events, and local partnerships, we break down the red tape of traditional volunteering. Our goal is to build a more connected, compassionate society by making sure support goes straight to those who need it most.

WHAT YOU’LL GAIN:

By joining The Volunteer Well as a member of our Operations team, you will:

- Gain Hands-On Experience: Work on real projects and contribute to the development and delivery of programs and initiatives and gain hands-on experience with full cycle program coordination and development.
- Develop Professional Skills: Strengthen your skills in program coordination, communication, collaboration, planning, and problem-solving.
- Take Ownership of Real Projects: Work on projects where your ideas and contributions can directly influence the organization’s programs and operations.
- Make a Meaningful Impact: Contribute to initiatives that support The Volunteer Well’s mission and create positive outcomes for the community.

ROLE OVERVIEW

Work Arrangement: Hybrid

Location: Lincoln

Schedule: Part-time, Fixed-Term Employee

Pay: $17.60/hour with a maximum of (3) hours a week

Reporting to the Chief Executive Officer (CEO), the Program Coordinator provides event and administrative support across key program areas. This role ensures the successful launch and execution of high-impact programs for residents of Lincoln and surrounding region.

Working closely with internal teams and external partners, the Program Coordinator helps develop, implement, and evaluate initiatives in both virtual and in-person settings. A key part of this role is ensuring seamless event planning, efficient scheduling, and an exceptional participant experience. The Program Coordinator also plays a vital role in expanding The Volunteer Well’s community presence by fostering strong relationships with government agencies, non-profits, and other stakeholders.

The successful candidate requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.



This role requires travel within the city, as well as evening and weekend work for events.

Although this is a remote-first hybrid position, the role includes important in-person responsibilities. The Program Coordinator will represent the organization at community events, stakeholder meetings, workshops, outreach activities, and other organizational engagements and may be required to facilitate or support events in person.

KEY RESPONSIBILITIES

- Event & Program Coordination
- Plan, organize, and support events and programs in collaboration with internal and external stakeholders.
- Coordinate event logistics, including venue booking, catering, AV setup, and scheduling.
- Ensure high-quality program delivery in both in-person and virtual environments.
- Maintain and update program and event calendars.
- Act as the primary point of contact for event-related inquiries.
- Administrative & Scheduling Support
- Schedule and coordinate meetings, events, and day-to-day project activities.
- Track and report key program metrics.
- Verify and update event schedules as needed.
- Oversee the hiring of independent consultants, including fitness instructors, art instructors, digital literacy educators, and language literacy teachers.
- Stakeholder & Partner Engagement
- Facilitate communication and coordination with government agencies, non-profits, and community organizations.
- Support strategic initiatives by managing project tasks and collaborating with stakeholders.
- Address issues within the scope of the role and escalate concerns when necessary.
- Marketing & Communications
- Develop content for marketing materials and promotional campaigns.
- Draft internal and external communications to support program outreach.

Additional Considerations

- Some travel within the city is required for in person events.
- Occasional evening and weekend work may be necessary.

REQUIRED QUALIFICATIONS:





The successful candidate will have:

- Education: Post-secondary education in Program Management, Business, Communications, Social Services, Non-profit Management, or a related field, or an equivalent combination of education and experience.
- Experience: 1-2 years of relevant experience in program or project coordination, community engagement, event coordination, administration, or non-profit operations.
- Soft Skills: Robust organizational, time-management, written and verbal communication, interpersonal, and problem-solving skills.
- Tech-Comfortable: Familiarity with digital tools (e.g., Zoom/Google Meet, Canva, slide design tools, or basic AI applications like ChatGPT) or a quick ability to learn new software.
- Assets: Experience working in community-based, non-profit, or volunteer-focused environments.

ADDITIONAL REQUIREMENT

- Valid Ontario G-Class Driver’s Licence required for travel to meetings, events, and community activities.

ACCESSIBILITY AND CONSIDERATION:

The Volunteer Well is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact me at: [email protected]

LIVED EXPERIENCE AND DIVERSITY STATEMENT

The Volunteer Well is committed to equity, diversity, and inclusion. We encourage applications from Indigenous, Black, racialized, and 2SLGBTQ+ communities, women, newcomers, persons with disabilities, low-income families, and other equity-deserving groups. We recognize that lived experience is a valuable asset and will be considered where applicable to the role.

To apply for this role please submit your application by Oct 2nd, 2026. Only shortlisted applicants will be contacted by email before October 12th 2026 arrange an interview. Thank you for your time and effort!

Pay: $17.60 per hour

Expected hours: 3.0 per week

Benefits:

- Flexible schedule
- Work from home

Application question(s):

- What interests you about this role and working for us at The Volunteer Well?

Work Location: Hybrid remote in Lincoln, ON

📌 Program Coordinator (Canada)
🏢 The Volunteer Well
📍 Canada