Position Summary

Mississauga Hyundai is seeking a highly organized, detail-oriented, and analytical Deal Clerk to join our Accounting Department.

The Deal Clerk is responsible for accurately processing and posting vehicle deals, reviewing and analyzing deal transactions, and ensuring that all deal-related accounting entries are complete and accurate. This position works closely with the Sales, Finance, Service, Parts, and Accounting Departments to reconcile transactions, investigate discrepancies, and ensure that all deal-related activity is properly recorded.

The Deal Clerk will also assist with month-end closing procedures, prepare and submit required month-end reports, and manage warranty remittances and related reconciliations.

The successful candidate will have strong attention to detail, excellent organizational and analytical skills, and the ability to work effectively in a fast-paced dealership environment.

Key Responsibilities

Deal Processing & Accounting

- Review completed vehicle deals to ensure accuracy, completeness, and proper documentation.
- Accurately post vehicle sales and lease deals into the dealership accounting and management systems.
- Understand and analyze the components of each deal, including vehicle sales, financing, leasing, trade-ins, deposits, incentives, taxes, fees, and other charges.
- Ensure deal-related accounting entries are posted to the appropriate accounts.
- Verify that all supporting documentation is complete and properly maintained.
- Identify and investigate discrepancies between deal documentation, dealership management systems, and accounting records.
- Follow up with the appropriate departments to resolve missing information or accounting discrepancies.
- Monitor outstanding and incomplete deals and ensure they are resolved in a timely manner.

Deal Reconciliation





- Reconcile vehicle deals and related accounts to ensure transactions are accurately reflected in the accounting records.
- Work closely with the Sales Department to reconcile deal-related items, including vehicle pricing, trades, deposits, incentives, commissions, and other adjustments.
- Work with the Service Department to reconcile service-related charges, internal repairs, reconditioning, and other expenses associated with vehicle deals.
- Coordinate with the Parts Department to ensure parts charges and related costs are properly allocated and reconciled.
- Work with the Finance and Accounting teams to reconcile financing, leasing, warranties, service contracts, and other deal-related transactions.
- Investigate variances and discrepancies and coordinate with the appropriate departments to resolve them.
- Maintain accurate reconciliation records and supporting documentation.

Month-End Responsibilities

- Assist the Accounting Department with the month-end closing process.
- Review all outstanding deals and deal-related accounts prior to month-end close.
- Ensure transactions are accurately posted and reconciled within required deadlines.
- Prepare and submit required month-end reports.
- Review reports for accuracy and investigate unusual or outstanding items.
- Assist with account reconciliations and provide supporting documentation as required.
- Communicate outstanding items and discrepancies to the Controller or appropriate management personnel.
- Assist with other month-end accounting duties as required.

Warranty Remittance





- Prepare and submit monthly warranty remittances and supporting documentation.
- Review warranty transactions for accuracy and completeness prior to submission.

Qualifications

- 1–3 years of experience in accounting, bookkeeping, deal administration, accounts receivable/payable, or a related role.
- Previous experience in an automotive dealership environment is strongly preferred.
- Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.
- Strong understanding of basic accounting principles, reconciliations, and transaction processing.
- Robust working knowledge of Microsoft Excel and the ability to work with detailed financial and transactional data.
- Experience with dealership management or accounting systems such as CDK, Reynolds & Reynolds, PBS, or similar platforms is an asset.
- Knowledge of automotive sales and leasing transactions, including trades, deposits, financing, incentives, taxes, fees, commissions, warranties, and service contracts, is an asset.
- Strong analytical and problem-solving skills, with the ability to investigate discrepancies and identify their root cause.
- Exceptional attention to detail and a high level of accuracy.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet month-end deadlines.
- Strong communication and interpersonal skills, with the ability to work effectively with Sales, Finance, Service, Parts, and Accounting teams.
- Ability to work independently, take ownership of assigned tasks, and follow outstanding items through to resolution.
- Ability to handle confidential financial and customer information with discretion and professionalism.
- Knowledge of Ontario automotive dealership accounting and tax requirements is an asset.

Pay: From $50,000.00 per year

Work Location: In person

📌 Deal Clerk (Canada)
🏢 Nav Bhatia's Mississauga Hyundai
📍 Canada