Advance Exteriors is looking for an organized and dependable Office Administrator to help coordinate our growing window and door division. This position is ideal for someone who communicates well, pays close attention to detail, and enjoys keeping projects organized from the initial order through installation.

Key Responsibilities

- Review measurements, specifications, colours, options, and order details for accuracy
- Communicate with suppliers regarding orders, delivery dates, and product availability
- Coordinate installation schedules with customers, project managers, suppliers, and installation crews
- Keep customers informed about order status and installation timelines
- Prepare work orders and ensure installers have the required project information
- Track deposits, purchase orders, invoices, and project documentation
- Maintain accurate customer and job information in company systems




- Arrange service appointments and assist with warranty requests
- Answer phone calls and emails professionally
- Support the project management and production teams with general administrative duties

Qualifications

- Previous office administration or project coordination experience
- Strong organizational and time-management skills
- Excellent written and verbal communication
- High attention to detail, especially when reviewing orders and measurements
- Comfortable working with Microsoft Office, email, and scheduling software
- Ability to manage multiple projects and changing priorities
- Professional and helpful approach when dealing with customers
- Experience with windows, doors, construction, renovations, or building materials is a solid asset

Work Location: In person

📌 Office Administrator – Window & Door Coordinator (Navin)
🏢 Advance Exteriors
📍 Navin