Legal Receptionist

Summary

Francis Lawyers is a boutique Ottawa law firm providing legal services in real estate, litigation, business law, franchise law, wills and estates, and family law. We are looking for a Legal Receptionist to join our dynamic team in Ottawa, Ontario. In this role, you will support our legal assistants and practitioners in their administrative tasks, welcome our new and returning clients, and provide an excellent first impression for our firm.

Location: Nepean, ON

Roles & Responsibilities

- Preparing documents and correspondence based on written instruction, verbal direction, and precedents;
- Manage calendars, coordinate meetings, and oversee communications, appointments, and follow-ups with clients and prospective clients;
- Preparing routine correspondence, drafting standard letters, handling administrative tasks, and maintaining client contact information in the firm’s database;
- Welcoming clients and offering refreshments;
- Scan, organize, file, and archive legal documents, and other records in both electronic and physical formats;
- Keeping legal professional's calenders organized, up to date, and legible;
- Depositing client funds into the firm's banking institutions;
- Maintain filing systems and ensure confidentiality of sensitive information;
- Data input and generating invoices and billings from our electronic practice management program LEAP, manage incoming payments;
- Collaborate with team members to streamline workflow processes;
- Maintain a clean, organized, and efficient work environment;
- Perform other related administrative duties as required; and




- Day-to-day support for more than one lawyer’s practice.

A strong candidate will have the following qualifications:

- Fluency in English; fluency in French and/or other languages is an asset;
- Strong organizational skills and attention to detail;
- Excellent time-management skills and the ability to multitask;
- Proficiency in Microsoft Office (including Outlook, Word, and Excel);
- Robust computer literacy and confidence troubleshooting technological issues;
- Excellent interpersonal and communication skills;
- The ability to work independently while contributing positively as part of a team;
- Full-time access to a vehicle is an asset; and
- A professional, courteous, and client-focused demeanor.

Only applicants selected for an interview will be contacted.

Requirements:

- At least 2 years' experience working in an office in an administrative role.

Job Type: Part-time (ideally 10:00 a.m. to 3:00 p.m.)

Application question(s):

- Are you located in Ottawa or Gatineau?
- Do you have reliable transportation?
- Do you have previous experience working in an office?

Experience:

- Office assistant: 1 year (preferred)

Francis Lawyers is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Pay: $17.95 per hour

Expected hours: 23.0 per week

Benefits:

- Company events
- On-site parking
- Paid time off

Application question(s):

- Are you located in Ottawa or Gatineau?
- Do you have reliable transportation?

Experience:

- office: 1 year (preferred)

Work Location: In person

📌 Legal Receptionist (Nepean)
🏢 Francis Mehr
📍 Nepean