Job Responsibilities

- Collect, verify, and process vendor and trade accounts payable invoices for multiple affiliated companies
- Enter and manage accounts payable invoices using QuickBooks
- Monitor the AP mailbox daily and respond promptly to vendor inquiries
- Download and process utility bills and other recurring bills
- Follow up on the approval status of purchase orders and AP invoices
- Reconcile vendor statements to ensure accuracy of accounts
- Investigate and resolve discrepancies in invoice amounts and information
- Collect, verify, and enter Visa/corporate credit card statements
- Collect, verify, and enter employees' monthly expense reimbursement reports
- Prepare and process vendor payments in accordance with payment terms
- Review and follow up on the AP aging report to ensure invoices are paid within terms; escalate overdue items promptly
- Assist with year-end audit preparation and provide supporting documentation as needed

Requirements

- 2+ years of experience in Accounts Payable
- Experience in the retail or wholesale industry is an asset
- Diploma or above in Accounting, Finance, Business Administration, or a related field preferred




- Familiarity with Canadian accounting practices, including GST/HST
- Knowledge of invoice processing, purchase orders, three-way matching, and vendor management
- Experience handling vendor invoices is an asset
- Proficient in QuickBooks
- Proficient in Microsoft Excel, including VLOOKUP, Pivot Tables, data validation, and report creation
- Detail-oriented with strong accuracy and organizational skills
- Ability to multitask and meet deadlines in a fast-paced environment

Preferred Qualifications

- Experience working in retail or a multi-company/multi-entity environment
- Hands-on experience with QuickBooks accounting software

Familiarity with vendor holdbacks and vendor payment processes is an asset Please submit your resume to: [email protected]

Job Type: Full-time

Pay: $42,000.00-$60,000.00 per year

Advantages

- Dental care
- Life insurance
- Paid time off
- Vision care

Experience:
- Accounting: 2 years (required)
- Accounts Payable: 2 years (required)

Work Location: In person

📌 Accounting Clerk - Richmond Hill, ON Location
🏢 Tenda Canada
📍 Richmond Hill