Job Summary

We are seeking a reliable, adaptable, and professional Administrative Assistant to join our law office. Our full-service firm has been servicing clients in Thunder Bay and the surrounding region for over 45 years. In this permanent role, your primary responsibility will be to serve as the critical anchor for our front desk—ensuring seamless reception coverage during lunches, breaks, and planned vacation days.

When not managing the front desk, you will act as a versatile internal resource, providing cross-functional administrative support to various legal departments based on current workflows and need.

Key Responsibilities

- Maintain front-desk continuity by reliably covering daily lunch hours, breaks, and scheduled vacation days for the primary receptionist.
- Manage the central phone line, routing incoming calls, taking accurate messages, and answering general inquiries while covering reception.
- Oversee incoming and outgoing mail, courier packages, and deliveries during coverage periods.
- Assist internal teams with an assortment of tasks including but not limited to, data entry, intake calls, scanning, filing, and document preparation.
- Maintain digital and physical filing systems, ensuring company records are organized and accurate.

Qualifications & Skills

- Proven experience in a front-desk,



reception, or administrative support role would be an asset. Previous experience as a legal assistant preferred but not required.
- Strong communication skills, both verbal and written, with a natural talent to switch tasks smoothly between customer-facing duties and independent desk work.
- Exceptional time management and organizational skills to balance competing priorities from different departments.
- Ability to maintain confidentiality and handle sensitive information with integrity and in compliance with legislation
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Exhibit professionalism, adaptability, and a polished demeanor while adjusting to shifting priorities and dynamic work demands.

Email resume and cover letter to Office Manager, Jenn Dudley [email protected] While we thank all of those who apply, only those considered for an interview will be contacted. All applications will be kept confidential

Pay: $22.00-$24.00 per hour

Benefits

- Company events
- Dental care
- Extended health care
- In office parking
- Paid time off

Language:
- English (required)

Location:
- Thunder Bay, ON P7B 6M9 (required)

Work Location: In person

📌 Administrative Assistant (Thunder Bay)
🏢 Atwood Labine
📍 Thunder Bay