Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming workplace where everyone can thrive.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and confidentiality of sensitive information.
- Support office operations through clerical tasks such as proofreading documents, scheduling appointments, and coordinating meetings.
- Assist with medical or dental office procedures as needed, including patient check-in, appointment scheduling, and insurance documentation.
- Provide customer support by addressing inquiries professionally via phone or email, demonstrating proper phone etiquette and organizational skills.




- Perform general administrative duties such as copying, scanning, faxing, and managing supply inventories to keep the office running smoothly.

Qualifications

- Proven clerical experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent typing speed with accuracy; capable of data entry and proofreading documents efficiently.
- Previous experience in a medical or dental office setting is a plus, including familiarity with front desk operations and dental receptionist duties.
- Strong customer service skills with professional phone etiquette across multi-line phone systems.
- Ability to multitask effectively in a quick-paced environment while maintaining a positive attitude.

Join us to be part of a dedicated team that values proactive support, clear communication, and organizational excellence! This role offers the chance to grow your administrative expertise in a lively environment where your contributions truly make a difference. Pay: $19.76-$31.03 per hour

Expected hours: 30.0 per week

Benefits

- Life insurance
- Paid time off

Work Location: In person

📌 Administrative Assistant (Waterloo)
🏢 originalcanalshamilton
📍 Waterloo