Job Overview

We are seeking a energetic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, ensure smooth communication, and contribute to a productive work environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to handle a variety of administrative tasks efficiently.

Your energy and attention to detail will help keep our office running seamlessly, making a positive impact on our team and clients alike.

Responsibilities

- Handling phone systems and emails with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office and Google Workspace for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with company policies
- Provide exceptional customer service by addressing inquiries promptly and supporting clients or patients with their needs
- Assist with medical tasks such as appointment scheduling, patient check-in, and maintaining medical records in accordance with privacy regulations
- Support clerical functions including proofreading documents, managing correspondence, and preparing reports or presentations
- Conduct general office duties such as faxing, photocopying, ordering supplies, and managing office inventory

Skills
- Proven experience with office procedures, clerical work, and administrative support in fast-paced environments




- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Drive) for bookkeeping purposes
- Excellent organizational skills with the ability to prioritize tasks effectively and manage multiple responsibilities simultaneously
- Exceptional phone etiquette and experience operating multi-line phone systems for professional communication
- Attention to detail in data entry, proofreading documents, and maintaining accurate records
- Previous experience in medical or dental offices is highly desirable, including familiarity with front desk operations and patient management systems
- Ability to perform typing quickly and accurately while maintaining focus on quality; familiarity with filing systems (both digital and physical) is essential
- Strong customer service skills with a friendly demeanor; capable of supporting clients or patients while ensuring confidentiality and professionalism

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic individuals who thrive on multitasking, supporting teams, and delivering exceptional service every day. This paid position offers an exciting chance to develop your administrative expertise while contributing to a collaborative environment focused on excellence. Pay: $20.00 per hour

Expected hours: 15.0 per week

Work Location: Hybrid remote in Parkland County, AB T7Z 1C8

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