1. Monitor incoming payments via cheques or EFT through reconciliation of remittance or payment advice notices from Tenants and bank posting and apply payments against the invoice on each lease record
2. Reconcile payments applied to bank activity/cash received
3. Reconcile historical payments and identify catchup payments required (if any) when a lease contract is amended, or a new lease is set-up
4. Perform analysis on excess payment, unapplied and unidentified cash to resolve and apply to outstanding receivables
5. Perform collection & recovery process which includes sending notice of arrears, demand letters to tenants with aging receivable report
6. Perform monthly invoice run and variance analysis review
7. Review chargeback invoices and enter schedule in the lease administration system
8.
Review rental advice notices and enter adjustments on rent schedule in the lease administration system
9. Perform lease abstraction including but not limited to recent leases, renewals, amendments, CPI adjustments, holdover and auto-renewals
10. Prepare monthly reports and ad hoc reports as needed
11. Respond to tenants inquiries via email
Requirements
Professional context
Lease administration or accounts receivable experience
Knowledge in reviewing the relevant lease terms and provisions
Basic bookkeeping and accounting knowledge
Hands-on experience involving collections and recoveries of outstanding receivables from tenants