Le Petit Écolier French Language Centre is seeking a reliable, polished and highly organized Bilingual Administrative Coordinator to oversee the administrative side of our busy Saturday programming.

This is an onsite, customer-facing position and is ideal for someone who enjoys working with families, children and educators and who is comfortable taking ownership of day-to-day operations when classes are running.

Fluency in both French and English is required.

Schedule

Saturday availability is mandatory.

The successful candidate must be consistently available on Saturdays during our school-year programming.

Typical Saturday hours will fall approximately between 8:30 AM and 2:30 PM, depending on the class schedule.

There may also be opportunities for additional hours during the week, particularly in the late afternoon or evening when classes are running. Weekday evening availability is considered an asset but can be flexible and arranged based on availability.

Responsibilities will include

- Opening and preparing the centre for classes.
- Welcoming students, parents and visitors professionally and warmly.
- Responding to parent questions regarding programs, schedules, registrations and centre procedures.
- Checking students in and assisting with attendance-related matters.
- Communicating with teachers regarding student arrivals, absences, classroom needs and schedule changes.
- Supporting new families, trial students and prospective clients visiting the centre.
- Assisting families with registrations and directing them to the appropriate programs.
- Monitoring email and administrative communications during your shift.
- Updating student or administrative information in our systems when required.
- Helping coordinate private lessons, group classes, trials and schedule changes.
- Handling basic payment or account inquiries and directing more complex matters appropriately.
- Ensuring classrooms and common areas are organized and ready for programming.
- Helping resolve minor operational issues independently as they arise.
- Escalating important parent,



teacher or student matters to management when necessary.
- Supporting teachers with basic administrative needs during the teaching day.
- Completing end-of-day administrative checks and ensuring the centre is properly closed.

Additional weekday hours may include:
- Email and parent communication.
- Registration follow-up.
- Scheduling.
- Updating student records.
- Preparing class lists.
- Following up with prospective families.
- Supporting school-year and camp administration.

Who We Are Looking For We are specifically looking for someone who is:
- Fully bilingual in French and English, both spoken and written.
- Professional and confident communicating with parents.
- Extremely reliable—Saturday attendance and punctuality are essential.
- Organized and able to manage several priorities at the same time.
- Comfortable making routine decisions independently.
- Friendly and approachable while maintaining professional boundaries.
- Detail-oriented and able to follow administrative procedures carefully.
- Comfortable learning new software and online systems.
- Able to communicate effectively with teachers, parents, students and management.
- Calm and solutions-focused when unexpected situations arise.
- Comfortable working in an environment with children and families.
- Able to work independently without requiring constant supervision.

Required Qualifications
- Strong written and spoken French and English.
- Previous administrative, reception, customer service, education or office experience.
- Strong computer skills, including email, Google Workspace and online administrative platforms.
- Excellent communication and interpersonal skills.
- Consistent Saturday availability.




- Ability to work onsite at our Oakville centre.

Strong Assets We would especially like to hear from candidates who have experience in:
- A school, tutoring centre, language school, childcare centre or educational organization.
- Front-desk or reception operations.
- Customer service involving parents or families.
- Working independently as the primary administrative person onsite.

The Right Person for This Role This position requires more than answering emails or sitting at a reception desk.

On Saturdays, you will often be the first point of contact for our families and the administrative point person supporting our teachers. We therefore need someone who notices what needs to be done, takes initiative, communicates clearly and can keep the centre organized while multiple classes are taking place.

You should enjoy creating a welcoming environment while also being comfortable enforcing procedures and handling administrative matters professionally.

Availability

Please apply only if you are able to commit to regular Saturday work throughout the school year.

Occasional weekday late-afternoon or evening availability is strongly welcomed and may provide additional hours, but we can be flexible around the successful candidate's weekday schedule.

To Apply

Please submit your resume along with a short note answering the following:

- Are you fully comfortable communicating with clients in both French and English?
- Are you consistently available to work Saturdays?
- What hours are you generally available on Saturdays?
- Are you available for any weekday late-afternoon or evening hours? If yes, please indicate which days.
- Briefly describe any experience you have working with parents, children, schools, educational programs or customer-facing environments.

Only candidates whose availability matches the position will be contacted. Pay: $22.00-$25.00 per hour

Expected hours: 6.0 – 15.0 per week

Benefits

- In office parking

Work Location: In person

📌 Bilingual Saturday Administrative Coordinator (French/English) – Part-Time (Oakville)
🏢 Le Petite Colier
📍 Oakville