Job Summary

We are seeking a proactive and highly organized Executive Assistant to support our Managing Partner. This dynamic role requires a detail-oriented professional who excels in managing complex schedules, coordinating communications, and handling administrative tasks with precision. The ideal candidate will be a confident communicator with exceptional organizational skills, ready to streamline daily operations and ensure the smooth functioning of executive activities.

This paid position offers an exciting opportunity to be at the heart of our leadership team, contributing to our overall success and growth.

Responsibilities

- Manage and maintain the Managing Partner’s calendar using Microsoft Outlook Calendar, scheduling appointments, meetings, and travel arrangements efficiently.
- Handle incoming calls with professionalism.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity and accuracy.
- Organize and maintain filing systems—both digital using Office 365 and physical—to ensure easy retrieval of information.
- Perform data entry tasks accurately in various platforms such as QuickBooks and other bookkeeping software to support financial recordkeeping.
- Coordinate logistics for meetings, including booking venues, preparing agendas, and distributing materials in advance.
- Assist with front desk responsibilities by greeting visitors, managing office supplies inventory, and supporting clerical needs to enhance office efficiency.




- Utilize DocuSign or similar electronic signature platforms for document signing processes while maintaining confidentiality.
- Support bookkeeping activities by tracking expenses, invoicing clients, and reconciling accounts as needed.
- Provide exceptional customer service by addressing Client Intakes promptly and professionally both in person and via email or phone communication.

Skills
- Proven experience with office administration, clerical duties, or executive support roles.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills complemented by proficient proofreading abilities.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) along with Office 365 tools.
- Familiarity with QuickBooks for bookkeeping and financial management tasks.
- Ability to perform data entry accurately while maintaining attention to detail.
- Knowledge of filing systems—digital and physical—and document management best practices.
- Office experience that demonstrates reliability in handling administrative responsibilities efficiently.
- Solid typing skills to facilitate quick data entry without sacrificing accuracy.

Join us as an Executive Assistant to our Managing Partner if you thrive on organization, excel at multitasking, and are eager to contribute your administrative expertise in a vibrant professional environment! Pay: $45,000.00-$60,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Life insurance

Work Location: In person

📌 Executive Assistant to Managing Partner (Toronto)
🏢 Richards Advocacy
📍 Toronto