Location: St. Vincent's Hospice, PA9 1AF.

Executive Assistant to the Chief Executive Officer

Salary: Up to £30,000 per annum

Hours: 37.5 hours per week

Contract: Permanent

Location: St Vincent’s Hospice, Midton Road, Howwood, PA9 1AF

Join our team

We are looking for an experienced, highly organised and proactive Executive Assistant to work closely with our Chief Executive Officer and play an important role at the heart of St Vincent’s Hospice.

This is a varied and trusted position combining high-level executive support with responsibility for coordinating our Board and governance arrangements and leading the effective management of our organisational policy framework.

Working closely with the CEO, Chair, Board of Trustees and Executive Leadership Team, you will ensure that meetings, governance processes, policies and key corporate activities are well organised, appropriately documented and delivered to a consistently high standard.

No two days will necessarily look the same. You might be coordinating the CEO’s diary and preparing briefing information, bringing together papers for a Board meeting, following up actions with senior colleagues, supporting Trustee arrangements or ensuring that organisational policies are progressing through the appropriate review and approval process.

As our organisational policy lead, you will maintain oversight of the Hospice’s policy framework and review schedule, working with policy owners across the organisation to ensure policies remain current, appropriately approved, version controlled and accessible to colleagues.

You don’t need to be a governance specialist. We are looking for someone with strong Executive Assistant, PA or senior administrative experience who is exceptionally organised, confident working with senior colleagues and comfortable taking ownership of processes and following things through.

You’ll need excellent attention to detail, strong written communication skills and the judgement and discretion required when working closely with the CEO and handling sensitive and confidential information.

Experience of supporting a Board or Committee, coordinating policies or working within a charity, healthcare or hospice environment would be advantageous, but is not essential.

What We’re Looking For

You’ll bring significant experience from an Executive Assistant, Personal Assistant, senior administrative or similar role, ideally supporting at Chief Executive, Director or senior leadership level.

You’ll be someone who can manage competing priorities, anticipate what needs to happen next and bring structure and organisation to a busy working environment. You’ll be comfortable communicating with people at all levels, from colleagues and volunteers to Trustees and external stakeholders, and will have strong digital skills across Microsoft 365, including SharePoint.

Most importantly, you’ll understand the importance of trust, discretion and professionalism and will want to use your skills in an organisation where the work you do behind the scenes helps support the care and services we provide to our community.

Working with us

Our perks include a contributory pension scheme, Blue Light Card discounts, 27 days’ annual leave plus 8 public/bank holidays, access to a confidential employee support service, ongoing learning and development opportunities, on-site lunch/refreshment options and free parking. These are consistent with the benefits currently presented in the Hospice’s recruitment materials.

To Apply





Please send your CV and covering letter to [email protected] or complete our application form through the St Vincent’s Hospice vacancies page.

Appointment will be subject to suitable references, occupational health check and Disclosure Scotland check.

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No applicant shall be unfairly discriminated against on account of their age, cultural/religion/political belief, disability, ethnicity, gender, race, relationship status, sexual orientation, and/or Trade Union membership/stewardship.

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Essential information

Do you need a work permit to take up this post?

yesno

Are you eligible to work in the UK?

yesno The Rehabilitation of Offenders Act 1974 provides for many people who have been convicted of certain criminal offences the opportunity to have no need to refer to these convictions or the circumstances relating to them in the course of their daily lives. Certain convictions can, therefore, be regarded as spent after the lapse of a period of years under the terms of the ACT. The employment for which you are applying is excluded in the provisions of the Act unless otherwise stated in the .

Unless stated, you are required not to withhold information about convictions which for other purposes are “spent” under the provisions of the Act. This means that all previous convictions must be declared. If you are offered employment, any failure to disclose such convictions could result in dismissal or disciplinary action.

Any information given, however, will be completely confidential and will be considered only in relation to the post for which this application form refers.

I Declare That I Have

- No previous convictions(b) Previous convictions – details of which I give below

(This information will be verified by Disclosure Scotland) In processing any personal information or data we hold about you we will comply with the requirements of the Data Protection Act 1988 (the “Act”). In particular all reasonable steps will be taken to ensure data is processed fairly, kept secure, protected against loss or damage & only disclosed (unless required by law or legal process) on the need to know basis. Under the Act you are entitled to ask us in writing to provide copies of certain data we hold about you upon payment of the appropriate fee.

Qualifications Achieved

Please include Subject, Type of Qualification e.g.

Standard

Grade, GCSE, Higher, BSc and the Grade Achieved

Qualifications Currently Studying

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Standard

Grade, GCSE, Higher, BSc and the Grade Anticipated and Dates anticipated

Membership of Professional Regulatory Bodies

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Present Post

Job Title

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Date of starting Grade

Employer

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Notice Period

Current Salary

Role Purpose / Summary Of Responsibilities

Employment History

Starting with your most recent employment first and working down the page.

Please include: Job Title, Employer name and Dates from and to

Referees

Your referees should include your present (or most recent) employer.



Please identify below the person in your organisation (for internal candidates this is your direct line manager) who is authorised to confirm your employment and the details given in your application. Please identify a second referee who may have closer knowledge of your skills, knowledge and abilities and who may offer opinion on your suitability for this post. You should not use family members or friends.

Our pre-employment screening also includes, where appropriate, health and fitness for work, criminal records, qualifications and professional registration. Please note that references will only be taken up for preferred candidates following interview.

yesno

Name 1

Designation

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Email

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Disability The Disability Discrimination Act 1995 (DDA) and Amended Regulations 2005 defines Disability as follows “any physical or mental impairment which has a substantial adverse effect on a person’s ability to carry out normal day to day activities.”

Do you have a physical or mental health condition or disability that has a substantial effect on your ability to carry out day today activities and has lasted or expected to last 12 months or more?

yesno

Please specify any special requirements you require if attending for interview

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Induction

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Do you have a driving licence? yesno Statement in Support of Application

Please provide other information that may be relevant to your application, for example;

experience and major achievements to date, personal qualities, skills and attributes.

Equal Opportunities

St. Vincent’s Hospice wishes to ensure that our job opportunities are open to all. The only way we can ensure there is equal opportunity is to measure the applications we receive. This form will ask you to provide personal details which ensure we comply with the Equal Opportunities Act 2010. The information you provide is confidential and will not be used in the selection process.

Gender Identity

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What Is Your Date Of Birth

What is your ethnic group?

Choose one section from A to F, then tick the appropriate box to indicate your cultural background:

- White

ScottishNorthern IrishEnglishOther White ethinic group
- MIXED OR MULTIPLE ETHIC GROUPS Mixed or multiple ethnic groups
- ASIAN
- ASIAN SCOTTISH
- ASIAN ENGLISH
- ASIAN BRITISH:>
- PakistaniIndianChineseBangladeshiOther Asian background
- BLACK
- BLACK SCOTTISH
- BLACK BRITISH>
- CaribbeanAfricanOther Black background
- Other ethnic background: ArabOther ethnic background
- Prefer not to answer Prefer not to answer

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- Church of ScotlandHinduismJudaismIslamChristianity –
- Roman CatholicChristianity (other)SikhismOther faith / beliefPrefer not to answer

What is your sexual orientation?

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Declaration

I declare that to the best of my knowledge the information contained in this form is accurate and I consent to details being retained confidentially and used for specific and lawful purposes as specified in the Data Protection Act 2018. In particular all reasonable steps will be taken to ensure data is processed fairly, kept secure, protected against loss or damage & only disclosed (unless required by law or legal process) on the need to know basis. Under the Act you are entitled to ask us in writing to provide copies of certain data we hold.

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📌 Executive Assistant (St Vincent's-St Stephen's-Peter's R)
🏢 St. Vincent's Hospice
📍 St Vincent's-St Stephen's-Peter's R