Job Summary

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike.

This paid position offers an exciting prospect to develop your clerical and customer support skills in a dynamic setting.

Duties

- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other computer applications
- Maintain organized filing systems, including electronic records and physical documents such as invoices, reports, and correspondence
- Support administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings
- Assist with bookkeeping activities using QuickBooks or similar accounting software when necessary
- Provide customer support by addressing inquiries professionally and resolving issues promptly




- Perform general clerical duties including proofreading documents, managing incoming/outgoing mail, and maintaining office supplies

Experience

- Previous office experience demonstrating strong organizational skills and attention to detail
- Proven clerical experience with proficiency in Microsoft Office (Word, Excel) and Google Workspace tools
- Experience with multi-line phone systems and excellent phone etiquette
- Familiarity with data entry processes and maintaining accurate records
- Customer service experience in a professional setting, ideally within a medical or dental office environment
- Knowledge of office management procedures such as filing systems, appointment scheduling, and basic bookkeeping (QuickBooks preferred)
- Strong typing skills with the ability to proofread documents carefully
- Experience working in a fast-paced environment requiring multitasking and effective time management

This role is perfect for motivated individuals eager to contribute their administrative talents while gaining valuable experience in a supportive team environment. We value professionalism, reliability, and a proactive approach to daily responsibilities. Join us to make a positive impact every day! Pay: From $16.75 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: In person

📌 Front Desk Receptionist (Dartmouth)
🏢 Hearthstone Inn Hotel
📍 Dartmouth