Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity and create a welcoming environment for clients, visitors, and staff alike.

This position offers an exciting opportunity to showcase your exceptional organizational skills, customer service expertise, and proficiency with office technology. If you thrive in a fast-paced setting and are passionate about maintaining a well-organized office, we want to hear from you!

Responsibilities

- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Handle multi-line phone systems, answer inquiries, and provide excellent customer support
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record keeping
- Maintain organized filing systems—both electronic and paper—to ensure quick retrieval of documents
- Support administrative functions such as scheduling appointments, coordinating meetings, and managing calendars
- Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence




- Support medical or dental office operations by managing patient records, verifying insurance information, and assisting with billing processes

Experience

- Proven office experience demonstrating strong organizational skills and multitasking ability
- Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
- Experience in data entry, filing systems, and clerical support within a professional environment
- Customer service experience with excellent phone etiquette and communication skills
- Knowledge of Google Workspace tools (Gmail, Docs, Sheets) is preferred
- Prior experience working in medical or dental offices is a plus—especially in roles such as dental receptionist or medical office assistant
- Robust computer skills including typing accuracy, proofreading ability, and familiarity with multi-line phone systems

Join us to be part of a vibrant team dedicated to excellence! Your enthusiasm for organization combined with your technical expertise will make a meaningful impact every day. We value proactive individuals who take pride in creating efficient workflows while delivering outstanding support to colleagues and clients alike. Pay: $19.54-$32.39 per hour

Expected hours: 30.0 per week

Benefits

- On-site parking
- Vision care

Work Location: In person

📌 Office Administrator (Vancouver)
🏢 ahmadsuhendro
📍 Vancouver