Office Administrator / Operations Coordinator

MJ Hauling

Edmonton, AB

Full-Time | Monday to Friday

About the Position

MJ Hauling is looking for an organized, dependable Office Administrator / Operations Coordinator to support the day-to-day administrative and operational needs of our trucking company.

This is a hands-on office position that involves a combination of data entry, accounting support, driver paperwork, safety and compliance documentation, and general office administration.

We are looking for someone who is comfortable working independently, keeping track of multiple priorities, and making sure paperwork and information are accurate and up to date.

This position does not include dispatching or booking loads.

Responsibilities

- Complete daily data entry and maintain accurate company records
- Enter and organize driver paperwork, load information, tickets, timesheets and supporting documentation
- Assist with payroll preparation, including reviewing driver hours, timesheets and pay information
- Maintain organized electronic and paper filing systems
- Monitor and maintain driver files, including licences, abstracts, training documents and other required records
- Maintain truck and trailer documentation, including registrations, insurance and CVIP records
- Track expiry dates and follow up on documents requiring renewal
- Assist with safety and compliance paperwork
- Maintain employee and subcontractor documentation
- Assist with driver onboarding and required paperwork
- Prepare and update spreadsheets, reports and tracking documents
- Collect and organize paperwork from drivers and subcontractors
- Communicate with drivers, customers, vendors and management as required
- Assist with WCB, insurance, permits and other administrative requirements
- Assist the accountant/bookkeeper by ensuring records and documentation are complete




- Order office supplies and assist with general office administration
- Follow up on missing paperwork, invoices, receipts and documentation
- Perform other administrative and operational support duties as required

Qualifications

- Previous administrative, transportation or operations experience is preferred
- Experience in the trucking or transportation industry is an asset
- Strong data-entry skills with excellent attention to detail
- Experience with QuickBooks Online is an asset
- Comfortable using Microsoft Excel, Word, Outlook and cloud-based filing systems
- Able to organize and maintain a large volume of paperwork and electronic records
- Strong written and verbal communication skills
- Comfortable communicating with drivers, customers, vendors and management
- Able to work independently and prioritize changing tasks
- Reliable, organized and able to follow through on outstanding items
- Basic understanding of payroll, invoicing, accounts payable and accounts receivable is an asset
- Knowledge of Alberta trucking safety and compliance requirements is an asset

What We're Looking For The right person for this position is someone who likes keeping things organized and making sure details don't get missed. You should be comfortable working in a busy trucking workplace where priorities can change throughout the day. You don't need to know everything on day one, but you should be organized, willing to learn, comfortable with computers and data entry, and able to take ownership of your daily responsibilities.

Schedule

- Full-time
- Monday to Friday
- In-office position
- Edmonton, Alberta

Experience

Preferred:

- Administrative experience: 5+ years
- Transportation/trucking experience: 1+ year

MJ Hauling is looking for someone interested in becoming a reliable part of our team and helping keep the administrative side of our operation organized and running smoothly. Expected hours: 37.5 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Office Administrator - Operations Coordinator (Edmonton)
🏢 MJ Hauling
📍 Edmonton