About Us

Atlas Dewatering Corporation, founded in 1946, is a Canadian leader in construction dewatering, groundwater/surface water management, and bypass pumping solutions. With over 75 years of experience, we’ve built a reputation for innovation, quality, and reliability. Our team is growing, and we are seeking a qualified person to join our Sudbury branch and play a key role in supporting our expanding operations.

The Opportunity

As the Office & Operations Coordinator, you will be the backbone of our branch’s daily administration and financial workflow. This position is ideal for someone who is highly organized, detail-oriented, and eager to take ownership of a wide range of responsibilities—from payroll and invoicing to inventory systems and project support. You will work closely with the Branch Manager and corporate accounting team while enjoying flexibility to shape effective office systems that meet our local needs.

This role offers career growth opportunities as our branch continues to expand, including potential leadership of additional office staff in the future.

Key Responsibilities

Administration & Operations

· Oversee day-to-day office functions, ensuring smooth operations and compliance with company standards.

· Support the Branch Manager with logistical workflows, reporting, and project needs.

· Coordinate office services including phones, IT, building maintenance, and office supply management.

· Organize travel bookings (flights, hotels, freight) and vendor coordination.

· Support onboarding, personnel file maintenance, and training matrix updates.

Financial & Payroll Support

· Assist with payroll timesheets and Exaktime software.

· Prepare and process invoices using Jonas accounting software.

· Manage accounts payable coding, approvals, and posting.

· Monitor accounts receivable, follow up on outstanding payments, and support collections.

· Track expenses, and credit card reconciliations

· Help maintain job billing folders and support costing documentation as required.





Estimating & Project Administration

· Manage the Estimating inbox, download tender documents, and set up estimating folders.

· Answer and direct incoming estimating calls.

· Support proposal preparation, quotations, and document control.

Project & Inventory Support

· Compile and formalize customer invoicing, T&M; (time & materials) costing, and job billing folders.

· Assist with proposals, quotations, and project documentation.

· Support branch transition to local inventory and fleet management software (Texada, Fleet Manager).

· Maintain equipment inspection logs, service scheduling, and serialized equipment records.

Health & Safety Support

· Assist in maintaining COR certification and compliance with H&S; requirements.

· Collect and organize H&S; documentation including training records, JHSC minutes, incident reports, and safety meeting notes.

· Book employee safety training and track certification renewals.

· Prepare Health & Safety job start-up documents and conduct employee orientations.

General Administration

· Maintain organized electronic and physical filing systems.

· Ensure common areas such as reception, boardrooms, and kitchens are tidy.

· Other duties as assigned to support company operations.

What We’re Looking For

· Construction background is an asset.

· Previous experience in office administration, accounting support, or operations coordination (construction industry experience an asset).

· Strong proficiency with MS Office Suite; experience with accounting/inventory software (Jonas, Texada, Fleet Manager, or similar) is a plus.

· Excellent organizational skills and ability to manage multiple priorities.

· Strong communication skills and attention to detail.

· Self-starter with the ability to work independently while supporting a team.

· Ability to work independently as well as part of a team in a fast-paced environment.

· High level of discretion, tact, and professionalism.

· Valid Class G driver’s license.

Pay: $52,000.00-$60,000.00 per year

Work Location: In person

📌 Office and Operations Coordinator (Greater Sudbury)
🏢 Atlas Dewatering
📍 Greater Sudbury