We are seeking a highly organized and proactive Personal Assistant to support our General Manager immediately. This dynamic role offers an exciting opportunity to be at the heart of executive operations, ensuring seamless daily activities and efficient management of schedules. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, keen attention to detail, and a positive, energetic attitude.

Join us and play a vital role in empowering our leadership team to achieve their goals while enjoying a collaborative and supportive work setting.

Responsibilities

- Manage the General Manager’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries efficiently via multi-line phone systems.
- Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office tools to ensure clarity and accuracy.
- Perform data entry tasks accurately in QuickBooks and other bookkeeping software to assist with financial record-keeping.
- Maintain organized filing systems—both physical and digital—using Google Workspace and standard office procedures for easy retrieval of documents.
- Coordinate front desk activities including greeting visitors, managing office supplies,



and supporting clerical tasks such as photocopying, faxing, and mailing.
- Utilize DocuSign for document signing processes, ensuring timely completion of contracts and approvals.
- Support the General Manager with administrative projects by proofreading materials, managing deadlines, and providing exceptional customer service to internal teams and external partners.

Qualifications

- Proven experience in office administration or executive support roles with strong clerical experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with QuickBooks for bookkeeping and financial data entry tasks.
- Excellent organizational skills with the ability to prioritize multiple tasks effectively.
- Strong typing skills coupled with meticulous proofreading abilities for professional communication.
- Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
- Knowledge of office procedures including filing systems, data entry, and front desk operations.
- Ability to adapt quickly in a fast-paced environment while maintaining attention to detail.

Pay: $47,060.66-$77,642.40 per year

Benefits

- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Flexible schedule
- On-site parking
- RRSP match
- Tuition reimbursement
- VRSP

Work Location: In person

📌 Personal Assistant to General Manager - Immediately Needed (Kitchener)
🏢 Bowman's AI Services u0026 Solutions
📍 Kitchener