Gift Administration SpecialistJob Type:3-Month ContractLocation:Downtown Toronto, ONWork Model:Hybrid (3 days in office)Compensation:$33.00–$34.50/hourStart Date:ASAPPosition OverviewStaffworks is supporting our client, a well-established non-profit organization, in seeking an experienced Gift Administration Specialist for an immediate 3-month contract prospect. This role is responsible for managing recurring donation programs, processing donor contributions, ensuring compliance with CRA receipting requirements, maintaining donor database integrity, and supporting process improvements across fundraising operations.The ideal candidate will have strong experience with donor databases (preferably Raiser’s Edge), recurring gift administration, financial reconciliation, and reporting, along with exceptional attention to detail and compliance knowledge.Key ResponsibilitiesGift Processing & Donor AdministrationManage setup, maintenance, updates, pauses, and cancellations of recurring donations from multiple fundraising channels including direct mail, telemarketing, face-to-face campaigns, and payroll giving.Process and reconcile donor contribution files from third-party vendors while ensuring donor and financial data accuracy.Perform regular quality control checks and reconciliations between vendor files, internal systems, and banking records.Generate and issue CRA-compliant annual tax receipts, replacement receipts, and ad hoc receipting as required.Maintain and update donor records and recurring gift files within Raiser’s Edge and associated data integration tools.Administer employee payroll giving contributions based on payroll data.Reporting, Compliance & Process ImprovementPrepare recurring revenue reports, trend analyses,



and ad hoc reporting for internal leadership teams.Ensure all gift processing activities comply with internal procedures, CRA guidelines, and financial controls.Identify operational inefficiencies and recommend process improvements, automation opportunities, and workflow enhancements.Support data integration, import templates, and automation initiatives using tools such as Import O’Matic, Excel, Power BI, Python, or Power Automate.Assist with policy documentation, procedural manuals, and process standardization initiatives.Cross-Functional & Administrative SupportProvide backup support across multiple gift administration functions including digital, major gifts, and annual giving.Assist with annual audits, charity return preparation, and other finance-related projects.Support temporary staff or volunteers as needed.Contribute to additional projects assigned by leadership.QualificationsBachelor’s degree or diploma in Business Administration, Information Systems, Computer Science, or related field.2–4 years of experience in gift administration, fundraising operations, donor database management, or similar roles.Hands-on experience with Raiser’s Edge (or similar CRM/database systems) and data import tools such as Import O’Matic.Strong understanding of CRA charitable receipting regulations.Advanced Excel skills; experience with Power BI, automation tools, or basic programming is an asset.Excellent organizational, analytical, and problem-solving abilities.High degree of accuracy, confidentiality, and ability to work independently.Strong communication skills and ability to collaborate across departments.Experience in non-profit fundraising, accounting, or donor operations preferred.Staffworks may use AI-enabled tools to support recruitment activities while respecting privacy and employment regulations.#J-18808-Ljbffr

📌 Gift Administrator - $33 - $34.5 An Hour (Winnipeg)
🏢 Staffworks
📍 Winnipeg