River Valley Energy Services is seeking an organized, detail-oriented Administrative Assistant to support our Grande Prairie team and ensure the productive day-to-day operation of our office. This role combines administrative support with basic safety program administration, making it ideal for someone who enjoys a fast-paced environment and takes pride in keeping things organized.

Key Responsibilities

Administrative Support

- Manage incoming phone calls, emails, and visitor reception.
- Coordinate travel arrangements for field employees, including flights, accommodations, camp access, and site requirements.
- Maintain digital and physical filing systems.
- Process vendor invoices and assist with office supply inventory management.
- Perform data entry and maintain accurate company records.
- Provide administrative support to supervisors, management, and operations personnel.
- Serve as a liaison between departments to facilitate effective communication.

Safety Administration Support

- Assist with the administration of the company's Health and Safety Program.
- Maintain employee orientation, training, and certification records.
- Coordinate safety training registrations and bookings.
- Assist with safety meetings and related documentation.




- Support ongoing compliance and recordkeeping requirements.

Qualifications

Required

- Minimum 2 years of experience in an administrative or office support role.
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft 365, including Word, Excel, and Outlook.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong verbal and written communication skills.
- Ability to work independently and manage multiple priorities.

Preferred

- Experience working in construction, oil and gas, or industrial environments.
- Knowledge of workplace health and safety programs, training records, or compliance documentation.
- Experience coordinating employee travel and accommodations.

Work Environment

- Monday to Friday
- Full-time, office-based position
- Collaborative work environment supporting both office and field operations

Pay: $20.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Assistant (Grande Prairie)
🏢 River Valley Energy Services
📍 Grande Prairie