Job Summary

We are seeking a energetic and highly organized Admin Co-ordinator to join our team! In this vital role, you will streamline administrative operations, support daily office functions, and ensure smooth communication across departments. Your proactive approach and exceptional organizational skills will help create an efficient workplace workplace.

This paid position offers an exciting chance to develop your administrative expertise while contributing to a thriving organization committed to excellence and customer satisfaction.

Duties
Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office applications and Google Workspace, maintaining up-to-date records
Coordinate scheduling, appointments, and meetings for staff members, ensuring all logistics are handled seamlessly
Maintain filing systems—both electronic and paper—organizing documents for quick retrieval and compliance purposes
Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing mail distribution




Provide exceptional customer service by responding promptly to inquiries via phone or email, offering support or directing calls appropriately

Qualifications
Proven experience in office administration or clerical roles with a strong background in office experience and customer service
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
Familiarity with QuickBooks for bookkeeping and basic financial management
Excellent organizational skills with keen attention to detail in data entry, proofreading, and filing practices
Solid computer skills including typing speed and accuracy; experience with multi-line phone systems preferred
Previous medical or dental office experience is a plus, especially familiarity with front desk duties such as patient check-in/out or dental receptionist tasks
Demonstrated ability to handle phone etiquette professionally while supporting customer needs effectively

Join us as an Admin Co-ordinator and become a key player in creating an organized, welcoming environment where efficiency meets excellence! Pay: $15.00-$41.48 per hour

Work Location: In person

📌 Admin Co Ordinator Calgary
🏢 Diamond M convenience
📍 Calgary