About Zown

Zown is building an easier path to homeownership. From helping renters earn rewards toward a down payment to finding a home, buying it, and managing everything after, we’re using AI to bring the entire journey together.

We’re looking for an organized, proactive Executive Assistant to work directly with our founder and CEO, Rishard Rameez. You’ll help manage his time, keep priorities moving, and make sure important details and commitments are followed through.

About the role

You’ll work closely with the CEO across scheduling, communications, meeting preparation, travel, and day-to-day coordination. You’ll have visibility into fundraising, partnerships, hiring, and company operations.

The right person takes ownership, communicates clearly, and anticipates what needs to happen next. You should be comfortable working in a growing startup where priorities can change and good judgment matters.

What you’ll do

- Manage the CEO’s calendar, prioritize meeting requests, and protect time for focused work.
- Organize and prioritize emails, draft responses, and track important follow-ups.
- Coordinate meetings with investors, partners, clients, and the internal team.
- Prepare meeting agendas, briefing notes, presentations, and supporting materials.
- Capture decisions and action items, and follow up with the right people to keep commitments on track.
- Arrange travel, accommodation, and itineraries.
- Help organize documents, expenses, and administrative processes.
- Research people, companies, and topics ahead of meetings.
- Support special projects and coordinate tasks across the team.
- Handle confidential company, financial, and personal information with discretion.

What we’re looking for




- At least two years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination or administrative role.
- Excellent organizational skills and the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Attention to detail and consistent follow-through.
- Good judgment about what to handle independently and when to ask for input.
- Confidence communicating with senior executives, investors, and external partners.
- Comfort using calendars, email, spreadsheets, presentation software, and task management tools.
- An interest in using AI tools to improve everyday work, with care around accuracy and confidentiality.
- Experience supporting a founder or working in a startup is an asset.

You’ll do well here if you…
- Notice what needs to be done and take initiative.
- Keep track of the small details while understanding the bigger priorities.
- Stay calm and organized when plans change.
- Ask clear questions and flag issues early.
- Care about doing things well and making life easier for the people you support.

Why join Zown

You’ll work directly with the founder of a growing company tackling one of the biggest challenges facing young people: buying their first home. Your work will have a direct impact on how effectively the CEO and team operate, with opportunities to take on more responsibility as the company grows.

Job Type: Full-time

Pay: $50,000.00-$90,000.00 per year

Perks

- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Stock options
- Wellness program

Application question(s):
- What is your LinkedIn profile URL?

Education:
- Bachelor's Degree (required)

Work Location: In person

📌 Executive Assistant to CEO (Toronto)
🏢 Zown
📍 Toronto