The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

Directly supports a C16 level manager and generally supports an entire department

Manages day to day calendar(s) of senior management

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

May prepare and review materials and correspondence for meetings

Assist with creation/modification of presentations, spreadsheets, and other various documents

Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Orders supplies and process invoices through Procure to Pay system

Process and follow-up on Virtual Requests

Assists in ad-hoc reports special projects as needed

Trains, coaches or guides other administrative staff when required

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented

Education

Bachelor's/University degree or equivalent experience





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Job Family Group
Business Strategy, Management & Administration

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Job Family
Administrative Support

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Time Type
Full time

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Primary Location Full Time Salary Range
$0.00 - $0.00

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Most Relevant Skills
Please see the requirements listed above.

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Automated Processing and AI
We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

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This job opening is for an existing job vacancy.

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career chance review Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.

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📌 Senior Administrative Assistant (Ontario)
🏢 Citigroup
📍 Ontario