Work Term: Permanent Work Language: French Hours: 30 hours per week Education: College/CEGEP Experience: 3 years to less than 5 years or equivalent experience Tasks Arrange and co-ordinate seminars, conferences, etc.

Coordinate the activities of the HR department in order to ensure they meet the organization''s goals Coordinate the flow of information within the team Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and control budget and expenditures Plan and organize daily operations Train staff Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence,



forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Area of specialization Correspondence Reports and records Contracts Statistics Financial statements Invoices Manuscripts, publications or theses Charts, tables, graphs and diagrams Accounting Payroll services Work conditions and physical capabilities Ability to work independently Tight deadlines Attention to detail Large workload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Employment terms options Morning Day Health benefits Disability benefits Health care plan Financial benefits Group insurance benefits Life insurance Other perks Learning/training paid by employer Paid time off (volunteering or personal days) Team building opportunities Parking available Travel insurance

📌 administrative assistant (Quebec City)
🏢 Ecole de joaillerie de Quebec
📍 Quebec City