POSITION TITLE: QPIC Supervisor
POSITION TYPE: Permanent
LOCATION: Kohl & Frisch Limited ( Concord, ON)

DEPARTMENT: Supply Chain

About Us

Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale distributor. A family-owned company, it is one of Canada's leading national distributors and is the essential link between pharmaceutical manufacturers and healthcare providers.

Kohl & Frisch is fully equipped to service large chain retailers, independent pharmacies, clinics, and hospitals for all their Rx, OTC, home healthcare, and front shop needs.

About the Role

The QPIC Supervisor is responsible and accountable for all transactions involving controlled substances. Transactions include but are not limited to receiving, picking, shipping, and record keeping. Additionally, this role manages and oversees the tasks and schedules of all AQPICs, on all shifts, within the Controlled Substances Department.

The QPIC Supervisor shall manage and perform all tasks within the scope of all applicable Standard Operating Procedures (SOPs) to the job function, and ensure operations are compliant to all Controlled Substances Regulations as well as applicable GMP standards as defined by GUI-0001 "Good Manufacturing Practices" and GUI-0069 "Guidelines for environmental control of drugs during storage and transportation".

The QPIC Supervisor reports directly to the Operations Manager - Days and works closely with both the Day and Night Operations Managers. This position also has a dotted line relationship to the RA/QA Manager for all regulatory/quality related tasks and issues.

This role is responsible for Narcotics on all shifts and requires flexibility to provide onsite support during the day, and evening shifts (20% of weekly hours).

What Will You Do?

Operations

Delegate and assign AQPIC tasks as needed to ensure sufficient coverage at all times on all shifts

Manage saleable and non-saleable controlled substances inventory including regular counts, replenishment, stock (may include receiving and put away).

Manage controlled substance customer returns and vendor returns. When required, ensure proper destruction of controlled substances.

Manage and participate in picking, auditing and packing of controlled substance orders as required.

Ensure cleaning and sanitation of the controlled substance area.

Communicate with regulatory and management to ensure that potentially compromised products are removed and placed in a secured quarantine area for assessment and for follow up on final disposition.

Communicate with and report to regulatory and management regarding all inventory count status

Follow the direction of and report to Operations Managers as required

Security of Controlled Substances

Lead continuous improvement in the security of controlled substances

Ensure security of the controlled substances area – keep area locked at all times, log visitors, alarm and lock area when not in use or not on premises.

Ensure controlled substances are maintained in the correct workplace (vault or cage) for the substance.





Ensure prepared controlled substance shipments are secured prior to shipment and that Kohl & Frisch procedures are always followed.

Ensure proper access is up to date for authorized personnel

Follow the direction of and report to Operations Manager - Days as required and RA/QA Manager as required

Regulatory Compliance & Audit Preparedness

Lead and actively participate in Office of Controlled Substance (OCS)-Health Canada Audits

Lead and actively participate in any internal and third party controlled substances audits

Actively participate in the controlled substance portion of the Internal Audit Readiness checklist

Act as backup to QCS (Quality Control Specialist) role as required

Communicate with Operations Managers and RA/QA Manager regarding any deviations that occur concerning established procedures and opportunities for improvements.

Follow the direction of and report to Operations Manager - Days as required and RA/QA Manager as required

Reporting

Perform investigations of controlled substances inventory discrepancies, customer claims, and transportation issues, and report all losses to Health Canada as required.

Review and document suspicious transactions as per Standard Operating Procedures (SOPs).

Ensure appropriate reporting is provided to Health Canada at required intervals.

Follow direction from and report to RA/QA Manager as required

Documentation & Record Keeping

Manage narcotic invoice signatures from customers.

Ensure all documentation is provided and retained regarding destruction of controlled substances.

Responsible for ensuring that all records related to controlled substances products are accurate, retained, filed, and follow Good Documentation Practices.

Follow direction from and report to RA/QA Manager as required

Training & Oversight

Create, maintain, and implement Standard Operating Procedures (SOPs) for handling controlled substances.

Responsible for and train personnel on SOPs and GMP related topics;

Responsible for and train authorized personnel on temperature monitoring and troubleshooting temperature related issues;

Responsible for and train department staff and other personnel, as needed, on compliance with the Quality System including, but not limited to, Change Controls, Deviations, Recalls, Returns, Customer Complaints, and GMP self-inspections.

Provide training and coaching to department personnel on all shifts, as required.

Follow the direction of and report to Operations Manager - Days as required and RA/QA Manager as required

Leadership

Report on Key Performance Indicators including labour productivity, operating costs, etc.; provide trend analysis and develop recommendations to correct unfavorable target variances.

Facilitate ongoing communication with employees (e.g.,



team huddles)

Supervise staff in all respects (e.g., hiring, performance management, coaching, motivating, training); provide role modeling and lead by example

Provide counsel to employees assisting in the resolution of issues and concerns

Educate employees on policies and procedures as per the Employee Handbook, ensuring adherence and application in a fair, equitable and professional manner

Ensure that personnel planning and payroll reporting is accurate and timely

Promote and support employee functions and activities.

Foster a respectful, civil and courteous work environment

Ensure that all company policies and procedures are followed and respected

Follow the direction of and report to Operations Manager - Days

Health and Safety

Ensure the implementation of and adherence to Health & Safety programs.

Responsible for maintaining a safe, organized and clean work setting.

Ensure safe work policies and procedures are followed and have employees participate in regular safety training.

Report and follow up on all safety related issues.

Follow the direction of and report to Operations Manager - Days

What You Bring

QPIC Supervisor must hold a Bachelor of Science degree from a Canadian accredited institution with a major in one of the following: chemistry, biochemistry, pharmacology, pharmacy, microbiology, chemical engineering, medicine, dentistry, veterinary medicine, or has sufficient knowledge acquired from a combination of education, training and work experience

Relevant experience with and strong knowledge of regulations governing the handling of controlled substances

Demonstrated leadership and training experience

Clear CPIC (Canadian Police Information Centre) check

Experience in a GMP distribution centre/warehouse/manufacturing environment is an asset

Proven ability to be a team player and work in a team workplace

Strong focus on Customer Service and commitment to customer satisfaction

Ability to challenge processes and seek out process improvements or creative ways of completing tasks

Must be familiar and able to work with computers and automation

Exceptional oral and written communication skills, strong command of the English language

Excellent attention to detail

Must be flexible to provide coverage for AQPICS and support night shift narcotics department

What's In It For You?

This position offers a salary range of $72,361 – $90,452, exclusive of discretionary bonus eligibility and our full benefits package. The final salary offered to the selected candidate will be determined by factors including location, relevant experience, skill level and education.

Additional Compensation (if applicable)

Bonus or commission structure

Pension Plan (eligibility after 18 months service)

Benefits

Health, dental, vision

Personal Days

Employee Assistance Program

Opportunity for Professional Development

Wellness programs

Vacation Pay

Exclusive memberships and discounts

Kohl & Frisch Limited welcomes applications from individuals with disabilities and provides accommodations upon request for candidates taking part in the selection process.

📌 QPIC Supervisor (Vaughan)
🏢 Kohl & Frisch
📍 Vaughan