Role Details

As a logistics leadership volunteer, you will be part of our organizing committees of 10 to 15 volunteers who will work over the months to help us organize our fundraising events. Depending on the needs in your community, available roles could include committee lead, logistics, community outreach, volunteer lead, and social media.

Description

As the Administrative Assistant, you will be responsible for:

- Tracking and counting funds
- All accounting related activities for donations, luminary sales, and other fundraising such as silent auctions etc.
- Ensuring all financial practices adhere to CCS policies
- Registration set up, flow and tear down
- Inventory tracking of registration materials
- Train and manage event day registration volunteers
- Managing the Finance Team recruitment, training and activity on event-day
- Ensuring security is on-site for registration and finance area
- Arrange for event day secured deposit

Why we need you At CCS we are committed to improving the cancer experience by helping people with cancer live their lives more fully. The Canadian Cancer Society Relay For Life brings together communities united by the same goal of creating a world where no Canadian fears cancer. Relay is an opportunity to celebrate those who live and have lived in the face of cancer.

What we're looking for

- You understand that cancer can change everything and that bringing community together in support of people who have been affected by cancer helps us prove that life is bigger than cancer.
- Your careful financial management in lead up to and during Relay For Life will contribute to a credible and well-run fundraising effort that inspires confidence from our donors and the public.




- Your knowledge of accounting and attention to detail along with your ability to manage a high volume of data will create a seamless experience for participants and donors.
- You appreciate the importance of following outlined procedures to safeguard contributions and maintain a high level of trust with CCS and donations.
- You are ready to lead a small group of volunteers in the management of registration and financial logistics.

Our Investment As an organization we will provide you with online resources, training and support to help you lead the Financial side of this community event.

You will also be supported by the Relay Director, Logistics, a fellow volunteer, who will oversee all aspects around implementing the actual event day.

You will be part of the larger Relay community and have chance to learn and mentor as you engage with CCS staff and volunteers.

Your commitment

- This is an important leadership role. We are anticipating an ongoing level of commitment which will include regular monthly meetings with the entire committee.
- Between the committee meetings you will become familiar with the financial procedures and platforms used at Relay. As the event approaches you will ensure that your team is in place and ready to facilitate seamless intake and reporting procedures.
- You are agreeing to initiate and respond with regular,



consistent communication between the other volunteers on the committee whose responsibilities overlap with yours and with the Relay Director, Logistics.
- As the event date approaches your time commitment will increase and on event day your leadership, as you ensure the event is safe and fun, will be critical in creating the sense of accomplishment that everyone will go home with, knowing that their actions have created something bigger than cancer.

How to apply Click on the job you're interested in and submit your application.

We collect your personal information through forms, by phone or in person to establish or maintain your volunteer relationship with CCS and provide you updates about our impact and other ways to support us or give. We may share your personal information with third parties, including others you may be volunteering with, CCS service providers, consultants and advisors, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law.

We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by contacting [email protected]. or calling 1-(phone hidden).

For more information about our privacy practices, visit cancer.ca/privacy. By providing your personal information, you agree that we may use and communicate your personal information as stated in this notice and in our Privacy Policy, available at cancer.ca/privacy

Together, we can change the future of cancer. Join us to make a difference today.

📌 Administrative Assistant - Volunteer (Sherbrooke)
🏢 Canadian Cancer Society
📍 Sherbrooke