Position Summary

Are you a proactive self-starter who enjoys organizing information, coordinating details, and keeping things running smoothly behind the scenes? This flexible opportunity could be the perfect fit.

The Alumni Association Assistant provides day-to-day administrative and program support for Red Deer Polytechnic’s Alumni Association, liaising between Red Deer Polytechnic and the Alumni Association and supporting the achievement of its strategic plan goals through the coordination of meetings, materials, and budget-related processes. The role also maintains accurate alumni records, supports affinity programs, assists with alumni communications and outreach, and contributes to the preparation and delivery of the Alumni Association’s annual event and other alumni-related activities.

In addition, the position identifies alumni success stories by engaging directly with alumni and collaborating with Marketing & Communications to develop content that enhances RDP’s alumni profile.

Position Responsibilities

Responsibilities include, but are not limited to:

Alumni Association Administration & Committee Support

- Coordinate meetings, agendas, materials, and follow-ups for the Alumni Association and its sub-committees
- Act as a liaison between the Alumni Association and RDP subject matter experts to support committee activities and information flow
- Maintain documentation, records, and tracking related to committee activities and decisions
- Support budget tracking, reporting, and administrative processes related to Alumni Association funds
- Coordinate raffle requests and approvals in accordance with the Alumni Association’s AGLC licence
- Manage the alumni general inbox, responding to inquiries and redirecting requests to appropriate internal subject matter experts
- Provide general administrative support to ensure alignment with and execution of Alumni Association priorities
- Support the Association’s Executive Committee with Board prospect identification and application processing
- Support transitions of incoming and outgoing Board members

Alumni Data,



Records & Engagement Support

- Maintain and update alumni records to ensure accuracy and completeness within the alumni database (Raiser’s Edge NXT)
- Enter and track alumni engagement data
- Support initiatives to gather and update alumni contact information through social media, convocation, and other engagement touchpoints
- Provide operational support for affinity programs and alumni engagement activities
- Assist with alumni communications and outreach using established templates and channels
- Respond to and support alumni reunion requests within defined formats and processes

Event & Alumni Story Coordination

- Support the preparation and delivery of the Alumni Association’s annual event
- Support event logistics including email invitations, supply preparation, and speech/material support for Alumni networking and program completion events
- Ensure appropriate Alumni Association representation at events and attend events as required to provide on-site support
- Liaise with RDP schools and the Alumni Association to identify alumni success story opportunities
- Research and identify alumni prospects for storytelling
- Connect with alumni to gather story details and collaborate with Marketing & Communications to develop and share content

Required Qualifications

- Two (2) years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent

Preferred Qualifications

- Strong organizational and administrative coordination skills
- Experience supporting committees, boards, or volunteer groups
- Experience coordinating events or programs (logistics, communications, tracking)
- Proficiency with CRM/database systems (e.g., Raiser’s Edge NXT or similar)




- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines
- Experience working with data entry, reporting, or record management
- Demonstrated ability to work collaboratively with internal stakeholders
- Customer service orientation with ability to respond to inquiries professionally
- Experience with social media or basic communications support considered an asset
- Preference will be given to RDC/RDP Alumni

Benefits and Compensation Information An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

Salary

$42,018 per annum

Desired Start Date

November 2, 2026

Position End Date

November 2, 2028. Continued funding may provide an chance to extend the contract beyond this date.

Hours of Work

This position offers a flexible 21-hour work week with a consistent schedule, primarily during regular office hours (8:30 a.m. to 4:30 p.m., Monday to Friday). Occasional evening and weekend event support is required and is included within the weekly hours.

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

📌 Alumni Association Assistant (Part-Time) (Red Deer)
🏢 Red Deer Polytechnic
📍 Red Deer