Our furniture division operates multiple showroom and warehouse spaces and offers a wide selection of quality Canadian-made furniture, including living room, dining room, bedroom and home furnishings.

We work with leading furniture manufacturers and serve customers throughout the Greater Toronto Area. In addition to retail, our business works on commercial projects, interior design, custom furniture, logistics and white-glove delivery.

As a growing small business, our environment is fast-paced, entrepreneurial and hands-on. Team members often work across different areas of the business and are encouraged to take ownership, solve problems and help wherever needed.

The Position

We are looking for a highly organized, dependable and proactive Executive & Administrative Assistant to work closely with our Director and management team.

This is not a position where every day will look exactly the same.

We are looking for someone who enjoys being organized, following up, solving problems and making sure things get done. You should be comfortable handling both important business matters and smaller day-to-day tasks.

The right person will have an “I’ll take care of it” mindset rather than waiting to be told every step.

Responsibilities

Your responsibilities may include

- Assisting the Director with day-to-day tasks and priorities
- Managing calendars, appointments, reminders and follow-ups
- Keeping track of outstanding tasks and deadlines
- Following up with suppliers, customers, employees and business contacts
- Drafting and responding to emails
- Helping organize meetings, documents and information
- Preparing spreadsheets, reports, invoices and other business documents
- Assisting with purchasing, orders and supplier communication
- Organizing files, records and administrative paperwork




- Coordinating between sales, operations, delivery, accounting and management
- Helping with customer service or order-related matters when required
- Researching products, suppliers, services or other information
- Assisting with special projects
- Completing occasional errands or management-related tasks
- Identifying outstanding items and proactively following up without having to be reminded
- Helping wherever required during busy periods

Because we are a growing small business, flexibility is an important part of this position. Some days may involve administrative work, while others may involve helping resolve an urgent customer issue, preparing a report, contacting a supplier or assisting management with a new project. Who We're Looking For The ideal candidate is:

- Exceptionally organized
- Reliable and punctual
- Proactive and self-motivated
- Strong at following up and completing tasks
- Detail-oriented
- Comfortable managing multiple priorities
- Able to work independently
- Resourceful and good at figuring things out
- Professional when communicating with customers and suppliers
- Comfortable working directly with management
- Able to handle confidential business information professionally
- Flexible and willing to assist outside of a strictly defined
- Calm and effective in a fast-paced environment

Most importantly, we are looking for someone who takes ownership of their responsibilities.



If something is assigned to you, we want to know that it is being handled without needing repeated reminders.

Qualifications

- Previous administrative, executive assistant, office coordinator or similar experience preferred
- Strong written and verbal English communication skills
- Strong Microsoft Office skills, particularly Outlook, Word and Excel
- Comfortable learning recent software and online systems
- Strong email and professional communication skills
- Good problem-solving ability
- Solid time-management skills
- Valid driver's licence is an asset

Schedule
- Full-time
- Approximately 35–40 hours per week
- Primarily Monday to Friday
- In-person at our Richmond Hill location
- Some flexibility may occasionally be required depending on business needs

Compensation $20.00–$28.00 per hour, depending on experience and qualifications.

There is opportunity for increased responsibility and growth for someone who becomes a strong part of our management support team.

Why Join United?

This position provides the opportunity to work directly with the leadership of a growing Canadian business.

Unlike a traditional administrative role where responsibilities may be limited to one department, you will gain exposure to many areas of a business, including retail operations, purchasing, customer service, logistics, sales, supplier management and business development.

For someone who is organized, ambitious and enjoys taking responsibility, there is significant opportunity to learn and grow with the company.

Pay: $20.00-$28.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits

- Dental care
- Disability insurance
- On-site parking
- Paid time off

Work Location: In person

📌 Executive & Administrative Assistant (Richmond Hill)
🏢 United CASA
📍 Richmond Hill