Job Summary

Don Poulin Potatoes Inc. is seeking a welcoming, reliable, and organized Receptionist / Secretary to join our team. This position is initially a maternity leave coverage contract, with possibility of transitioning into a permanent role based on performance and demand.

This is a steady part-time afternoon position (Monday to Friday, 11:00 AM – 4:30 PM). As the first point of contact for our busy potato packaging warehouse, your main responsibilities will be greeting customers and managing our phone lines. Full on-the-job training will be provided.

Please note: To ensure office continuity, the ideal candidate must have the flexibility to temporarily transition to full-time hours to provide vacation coverage for other office team members when they are away.

Key Responsibilities

- Customer Reception: Warmly greet and assist all walk-in customers, guests, and visitors at the front desk.
- Phone Management: Answer incoming phone calls promptly, answer general inquiries, and route calls to the appropriate team members.
- Vacation Time Coverage: Step into full-time hours (e.g., 7:30 AM – 4:30 PM) as needed to cover the office and administrative responsibilities of other team members during their scheduled vacations or sick time.
- Office Administration: Manage incoming/outgoing mail, respond to general email inquiries, and keep the front desk tidy and professional.
- Logistics Support: Assist truck drivers by checking them in, directing them to the loading bays, and passing paperwork to the warehouse workers.
- Basic Data Entry: Provide light administrative support,



such as updating daily logs and filing paperwork.

Qualifications & Skills

- Availability: Must be strictly available to work Monday to Friday from 11:00 AM to 4:30 PM, and flexible enough to work full days for temporary vacation coverage.
- Customer Service: Strong interpersonal skills with a friendly, welcoming, and helpful attitude.
- Communication: Clear, professional telephone manner and excellent verbal communication skills in both French and English.
- Technical Skills: Basic comfort using computers and email (Outlook). Experience with QuickBooks is an asset.
- Experience: No specific agriculture experience required—a positive attitude and eagerness to learn are most important!

Working Conditions

- Based at the front reception desk in our temperature-controlled office attached to the main packaging warehouse.

Perks & Perks

- Full on-the-job training provided (including a thorough handover period).
- Secure, predictable afternoon hours.
- Opportunity for additional hours/earnings during vacation coverage periods.

How to Apply Please submit your resume and a brief cover letter confirming your availability, schedule compatibility (11:00 AM – 4:30 PM), and vacation coverage flexibility to [email protected] with the subject line "Application: Warehouse Receptionist" or drop it off in person at our farm office at 830 Montée Principale, Chelmsford Interviews will be conducted immediately upon receiving qualified applications.

Pay: $18.00-$21.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Front Desk Receptionist / Secretary (Chelmsford)
🏢 Don Poulin Potatoes
📍 Chelmsford