Nature of the Work:

The principal and customary work of the employee in this employment class consists in performing administrative functions of a relatively complex nature according to methods and procedures and clerical functions related to activities of the Human Resources department.

Responsibilities:

- Provides administrative support for recruitment, HR-led employee training and professional development and other HR activities.
- Prepares job postings, processes applications and updates the Applicant Tracking System (ATS).
- Updates relevant data in Human Resources Information System (HRIS) related to employees (creates and maintains employee files, uploads documents, generates contracts, etc.)
- Organizes interviews and schedules testing for the HR Managers (contacts candidates, books rooms, etc.)
- Prepares documents, reports and directly communicates with various government agencies (ex. Bureau de placement) and unions or associations.
- Participates in the onboarding of new employees.
- Processes career development funding requests.
- Prepares various letters and notices (non-medical leaves, retirements, confirmation of employment, etc.)
- Assists in the preparation of various HR lists, reports and documents, as required.
- Updates web pages and employee portal for the HR department.
- Monitors the HR inboxes, screens phone calls and emails; responds to requests for information from internal and external sources.
- Sets up meetings, book rooms, prepare agendas and send notices.
- Provides general administrative support to the HR managers.
- Takes/transcribes minutes, as required.
- Perform other related tasks.

Qualifications:



To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.

Conditions:

- One (1) year of experience working in a human resources department in a unionized environment;
- Customer service oriented in approach, capable of quickly adapting to changing circumstances and able to adequately handle difficult situations
- Ability to deal with rigid deadlines imposed by other parties
- Ability to maintain confidentiality as it relates to HR
- Advanced oral and written English communication skills (testing may be required)
- Intermediate oral and written French communication skills (testing may be required)
- Intermediate knowledge of Microsoft Word (testing may be required)
- Basic knowledge of Microsoft Excel and Outlook (testing may be required)
- Knowledge of Microsoft SharePoint, an asset

Include a cover letter with your application addressed to Anca Oprisi. Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply. Dawson College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.

📌 HAdministrative Support Agent, Class I (Replacement) (Montreal)
🏢 Dawson College
📍 Montreal