Purchasing Services

Financial Services

Position number: DX205

Date posted: September 15, 2026

Job details

Intermediate Purchasing Consultant - Buyer 2 (AESES) Existing Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent

Yes

Work schedule

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary

$28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum)

Expected Start Date

October 19, 2026

Trial/Probation period

840 hours worked For more information please contact: Gennaro Pellegrino, Manager, Procurement Services - [email protected]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

- Completion of all modules and interactive workshops of the Supply Chain Canada (SCC) Supply Chain Management is required.
- Level 4 of the Purchasing Management Association of Canada's Certified Professional Purchaser Program is required.
- Professional (SCMP) Designation Program required (leaving only Leadership Residency and Final Examination necessary for achievement of designation) is required.
- Post-secondary education in a related discipline (e.g. Supply Chain Management, Commerce, Business Administration) is an asset.
- An acceptable equivalent combination of education and experience may be considered.

EXPERIENCE:

- 5 years purchasing/buyer experience required.
- 1 year supervisory experience required.
- Experience in complete RFQ/RFP administration (from development of scope/requirements/scoring matrix to leadership of proposal evaluation and supplier selection process) required.
- Experience working with Microsoft Office software (Word, Excel, Outlook) required.
- Experience working with eProcurement software (like SAP Ariba) preferred, with the ability to learn new software quickly and efficiently is required.
- Experience in a public sector procurement environment preferred.
- Experience in category management and strategic sourcing preferred.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Must retain a comprehensive understanding of Canadian competitive bidding law/process, trade agreements and contract law.
- Must have strong time management and organizational skills with the ability to prioritize and manage competing tasks independently with a high level of initiative.
- Must have excellent customer service skills and communication (email/telephone) manner/etiquette.
- Must have strong interpersonal skills with ability to communicate effectively with all levels of staff and public in a diplomatic, firm but tactful manner.
- Must have strong written communication skills with ability to draft transparent, concise, and accurate documents (such as recommendations to executives/ boards, statements of work/descriptions of service for contracts, operating procedures/guidelines, category business cases and reports).
- Must work well in a team environment.
- Must possess strong analytical skills with ability to assess data with detailed accuracy, in order to exercise positive judgement and make decisive recommendations.
- Must have demonstrated negotiation planning and execution skills.

OTHER JOB RELATED QUALIFICATIONS:

- Qualified appearance and demeanour are required.
- Ethical conduct is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- Strong knowledge of University policy and procedures is preferred.

Key responsibilities

Strategic Sourcing

- The Incumbent is responsible assisting the Category Lead in the development and performance of the annual Strategic Sourcing Plan for the team, quarterly annualized updates of the Strategic Sourcing Plan, and weekly status reports on the plan’s activities, and conducting Strategic Sourcing events within the team, the monitoring of the internal and external compliance of the related contractual agreements, manage and measuring the performance of those agreements and the suppliers of those agreements. Strategic Sourcing involves a continuous cycle of researching, identifying, analyzing, and developing and managing optimal sourcing strategies, e.g. Supply/Service Agreements for the University, utilizing spend data, needs analysis, KPI's, benchmarking, total cost of ownership practices, market trends, product and/or service aggregation analysis, and supplier negotiations and development, to lower overall acquisition costs while enhancing services to the University community.
- The Category Teams are responsible for the issuing, evaluating and awarding RFIs, RFPs, RFQs and/or Construction RFTs, of the team’s Strategic Sourcing initiatives and/or individual purchases, within the team's categories and responsibilities.
- Continually research, identify, analyze, and develop optimal sourcing strategies through collaboration with otherBuyers, Senior Purchasing Consultants and Purchasing Services staff, spend data, benchmarking, and total cost of ownership practices, etc., to lower overall costs and enhance services to the University community.
- Provide weekly Strategic Sourcing activity updates, identify, obtain buy-in and provide a strong and influential role in leading strategic sourcing initiatives.
- Align internal customers with overall University sourcing opportunities.
- Identify and engage key stakeholders and lead cross functional teams in the Strategic Sourcing initiatives.
- Provide analysis of spend data, spend compliance, volume aggregation opportunities and supplier rationalization to the Category Lead.
- Conduct market assessment of potential sourcing initiatives.




- Identify and address needs of internal customers.
- Gather stakeholder and subject-matter insights/business requirements to ensure sourcing solutions meet University operational needs.
- Prepare and present category business cases to the Category Lead for consideration.
- Develop sourcing strategies for optimal effectiveness.
- Identify process re-engineering opportunities to increase efficiencies and maximize spend opportunities.
- Create and implement process improvements either by leading, partnering, or consulting internal customers and suppliers.
- Assist and provide guidance with macro sourcing strategy development and execution.
- Recommend updates, revisions and identify areas for improvement in Strategic Sourcing RFX terms, conditions, competitive tendering, scope/requirements, and evaluation matrix library.
- Conduct of Strategic Sourcing RFXs.
- Conduct and guide a thorough evaluation of supplier proposals utilizing weighted evaluation criteria with cross-functional team.
- Perform pre and post tender negotiation strategies.
- Manage supplier selection and develop data analysis/requirements for informed supplier decisions.
- Implement Supply & Service Agreements.
- Recommend strategies for year-on-year improvement in total cost, quality, and service by leading supply management activities and managing/developing optimal supplier relationships.
- Establish and lead cross-functional teams on negotiation of contract terms and conditions.
- Prepare and guide the preparation and negotiation of contractual agreements.
- Contribute to implementation planning and change management initiatives of the department.
- Manage Supply & Service Agreements. Measure and/or guide in the measurement and monitoring of supplier performance and perform supplier evaluations, developing plans for service improvement and implement corrective actions as required.
- Contribute to the development, monitoring, and measurement of Key Performance Indicators (KPI) including: systems; operations; contractual cost, service, supplier performance; and cost compliance.
- Provide regular planning and activity reports to the Category Lead.
- Aid in preparation of Board of Governors submissions for contractual commitments exceeding $1,000,000.
- Train procurement staff members and business partners on sourcing techniques.
- Benchmark Strategic Sourcing activities with other organizations.
- Remain current with Strategic Sourcing methodologies and other Supply Chain Management concepts.
- Recommend opportunities for improvements to policies, procedures, and processes to the Category Lead.
- Provide for a strong and cohesive working relationship with internal clients, key stakeholders, and Financial Services management and staff.
- Liaise with Supplier Payment Services ensuring an effective and efficient Procurement to Payment process.
- Review, analyse and approve of Standing Orders (in Contract Module) prior to their issuance.

Purchasing Purchasing Duties and Responsibilities (within authorization limit)

- Develop competitions for bidding such as request for quotations, proposals, and/or construction tenders.
- Identify potential sources of supply to stimulate competition.
- Coordinate the distribution of competition and addenda documents as necessary.
- Supplier & product/service sourcing, evaluation and selection of low compliant bidder or scored best value bidder.
- Develop terms and conditions of tenders and contractual agreements.
- Liaise with internal units for authorization of expenditures as applicable to programs/source of funding before awarding contract.
- Authorize and place EPIC purchase orders and contracts, including data entry as necessary.
- Supplier negotiations under guidance of supervisor.
- Review justifications to purchase other than low bid, submitted by departments and determines if acceptable or not.
- Incumbent will have authorization of expenditures up to $50,000. However, will be working on activities under the direction of the supervisor on expenditures over $50,000.
- Consult, support and remain focused on Purchasing Services mission and strategic plan, providing regular input to its evolvement and promoting its importance.
- Under the direction of the supervisor, collection of spend data from EPIC, Banner, Purchasing Card, etc.
- Prepare reports: activity, savings, supplier performance, internal team KPI’s etc., for supervisor, as requested.
- Review Change Orders/Amendments for compliance with contractual agreements, ensures proper documentation and signatures are attached and procedures were followed in their completion and recommends authorization to supervisor.
- Advise supervisor of activity via Buyer activity report.

Purchasing Duties and Responsibilities (over authorization limit)
- Under guidance of the supervisor, develop competitions for bidding such as request for quotations, proposals, and tenders, over $50,000 in value for their authorization.
- Identify potential sources of supply to stimulate competition.
- Coordinate the distribution of competition and addenda documents as necessary.
- Provide proof for review for any public documents.
- Provide report of postings to supervisor for information.




- Recommend supplier and product/service sourcing, evaluation and selection of low compliant bidder or scored best value bidder.
- Recommend alternative terms and conditions of tenders and contractual agreements over $50,000.
- Develop terms and conditions of tenders and contractual agreements under supervisor’s guidance.
- Place EPIC purchase orders and/or contracts including data entry for authorization by supervisor.
- Negotiate with suppliers with supervisor guidance.
- Review justifications to purchase other than low bid, submitted by departments and recommends to supervisor if acceptable or not.
- Maintains project status spreadsheet for regular activity reports to senior administrative council and other Financial Services departmental reporting.
- Includes activities in this category in regular activity reports.

General Duties & Responsibilities

- Responsible for organizing transportation, freight and facilitating movement of goods through customs.
- Identify savings opportunities, potential sourcing events, and conduct assigned supplier management.
- Assists supervisor in managing purchasing activities, including the review, analysis, and recommendations on new and existing purchasing program activities, e.g. Strategic Sourcing events.
- Coordinate contracts with supervisor guidance including: review prior to contract expiry, aid in preparation of RFX documents, aid in development of bid list, review and evaluate submissions as an active member of the evaluation committee, attend supplier presentations and ensure consistency wherever possible.
- Ensure sound and efficient purchasing practices are employed through entire acquisition process.
- Ensures purchases are made in accordance with, and in compliance with funding source agreements.
- Act as a liaison with University requisitioners, suppliers and other departments.
- Ensure all purchase files are complete, up to date, organized and properly filed.
- Educate customers on the value and benefits the University policies and procedures provide the University and enforce those policies and procedures.
- Promote Purchasing Services by demonstrating the value it provides to the University community. Cultivate a solid working relationship with University staff, while maintaining objectivity and ensuring that sound purchasing practices are employed.
- Prepare reports: Activity, value added, supplier performance, etc. for supervisory review.
- Aid supervisor in the development of purchasing programs, policies, and procedures.
- Implement new programs, policies and procedures as discussed with supervisor and recommend areas for improvement.
- Help to ensure purchasing website is up to date and organized.
- Provide customer service in a tactful and diplomatic way through training, market trends, recent products, technologies, procedures.
- Review and assess requisitions and other related documentation to determine appropriate purchasing method (EPIC, Purchasing Card, Others).
- Reviews use of purchasing cards as they pertain to this commodity and recommend changes to use of the purchasing card.
- When required complete data entry into the Financial Services computerized purchasing system EPIC.
- Retrieve information from the Financial Services/Purchasing computer systems (Banner/EPIC) and analyse management reports generated by the system.
- Participates in Category related meetings on and off campus locations to ensure that purchasing policies and procedures are followed at any phase of the project.
- Responsible for keeping up to date with purchasing methods, new products, technologies etc. through trade journals, professional development courses and seminars, trade shows, supplier meetings and visits, networking through Supply Chain Canada etc.
- Provide appropriate coverage for the Category Team in periods of absence or vacation.
- Promote a respectful work environment.
- Works with other purchasing teams, Financial Services departments and as a member representing Purchasing Services in cross function teams to analyse and recommend improved processes within the University.
- Authorize all team related purchase orders/contracts up to $50,000 and recommend to the Category Lead all assigned purchase orders/contracts exceeding $50,000.
- Supervise assigned data entry of purchase orders/contracts completed by Buyer 1s and Purchasing Assistants when applicable.

Other

- Perform other related duties as assigned or required.
- May be required to work either at Fort Garry Campus, Bannatyne Campus, or remotely; intermittently or permanently.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Intermediate Purchasing Consultant - Buyer 2 (AESES) (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg