Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts

Coordinate internal and external meetings across time zones

Prepare meeting materials, agendas, and briefing documents

Track action items and support timely follow-up

Coordinate domestic and international travel arrangements, including flights, hotels, and transportation

Prepare detailed travel itineraries

Monitor travel plans and assist with adjustments when needed

Serve as a professional point of contact for clients and external stakeholders

Support coordination of client meetings, workshops, and internal events

Assist with preparing client-facing presentations and materials

Maintain confidentiality of client and firm information

Process expenses and invoices accurately and in a timely manner

Format, edit, and proofread documents and presentations

Maintain organized digital filing systems and shared drives

Provide support and backup coverage for Executive Assistants as needed

Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office or on PTO

Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods

Help ensure smooth daily office operations and continuity of service

Support planning and coordination of Partner-led initiatives and internal meetings

Assist with leadership meetings, team sessions, and firm events

Collaborate with Operations, HR, IT, and Finance on administrative requests





Contribute ideas to improve administrative processes and workflows

Requirements

1–3 years of administrative experience (internship, co-op, or entry-level experience welcome)

Strong organizational skills and attention to detail

Ability to manage multiple tasks and shifting priorities

Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)

Strong written and verbal communication skills

Professional demeanor and robust customer-service mindset

High level of discretion and reliability

Flexibility to adapt to front-of-house and facilities responsibilities when required

Eagerness to learn and grow within an executive support role

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple tasks and shifting priorities. Proficient in Microsoft 365 tools and capable of supporting executive functions, client interactions, and administrative processes.

Highest-signal resume keywords

Microsoft 365 Proficiency

Organizational Skills

Client-Facing Communication

Travel Coordination

Document Formatting and Proofreading

ATS Optimization Keywords

Hard Skills

Calendar Management

Travel Arrangement

Expense Processing

Document Editing

Meeting Coordination

Soft Skills

Attention to Detail

Customer Service Mindset

Professional Demeanor

Flexibility

Eagerness to Learn

Industry Keywords

Administrative Experience

Client Meetings

Internal Events

Confidentiality

Office Operations

Tools & Technologies

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Teams

📌 Junior Executive Assistant – 3 days/week in Office (Winnipeg)
🏢 Jobtailor
📍 Winnipeg