Full-Time | In-Person | $40,000–$60,000/year

About AEA Designer Group - Everlasting Moments

AEA Designer Group - Everlasting Moments is an award-winning photography and videography studio that has spent more than 35 years capturing timeless memories and becoming an indelible part of hundreds of people's lives. Going on a wedding, and being told by grandparents, relatives, guests: "you guys shot my wedding, I love you guys!" is an experience few companies can boast of. We want someone who wants to be a longterm part of that.

What we make matters.

Our operation, our commitment to our clients, requires more than talented photographers and filmmakers. It takes a team.

We're looking for an Office Administrator & Operations Coordinator who wants to become an important part of that team and help us keep everything moving.

The Role

This is a long-term position for someone who is organized, dependable, proactive and takes pride in doing things properly.

You'll help manage the day-to-day operation of a busy company: clients, schedules, calendars, communication, logistics, sales support and all the small details that make the difference between chaos and a great experience.

We work hard, move quick and help each other when things get busy. There isn't much room here for “that's not my job.”

There is plenty of room for someone who takes ownership, solves problems and wants to become increasingly valuable to the company.

Help us grow, and you grow with us.

What You'll Do

- Communicate with clients by phone, email and in person
- Schedule meetings, consultations and appointments
- Manage calendars and coordinate team schedules
- Assist with sales and client follow-ups
- Help organize travel and logistics
- Maintain records,



spreadsheets and administrative systems
- Keep track of outstanding tasks and make sure things don't fall through the cracks
- Support management with day-to-day operations
- Spot problems and help solve them
- Take on greater responsibility as you learn the business
- Take pride in your work
- Do what you say you're going to do
- Are organized and good under pressure
- Take ownership instead of waiting to be chased
- Are confident and professional with clients
- Solve problems instead of passing them along
- Work well with a team
- Are willing to jump in when something needs to get done
- Want stability and a company you can build a future with

Because we're in the wedding industry, our schedule doesn't always fit neatly into Monday–Friday. Weekend and occasional evening availability is required when the business needs it.

Requirements

- Excellent written and spoken English
- Strong organization and time management
- Comfortable with Macs
- Microsoft Outlook and spreadsheet proficiency
- Ability to work independently and manage multiple priorities
- Previous administrative, hospitality, customer service, retail or sales experience is an asset

Why Everlasting Moments? We're proud of what we make, and we want people around us who feel the same way.

Every person on the team contributes to something that becomes part of a family's history.

We're looking for someone who wants to stick around, learn the business, take responsibility and help us build what comes next.

Job Type: Full-time

Salary: $40,000–$60,000 per year, depending on experience and qualifications

Work Location: In person

Job Types: Full-time, Contract

Pay: $40,000.00-$60,000.00 per year

Work Location: In person

📌 Office Administrator (Richmond Hill)
🏢 A. E. A. Designer Group
📍 Richmond Hill