Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for clients, support team members, and streamline office processes.

This position offers an exciting opportunity to develop your administrative skills while contributing to a positive workplace atmosphere. The ideal candidate is proactive, tech-savvy, and passionate about delivering exceptional customer service.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using tools like Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Support customer service efforts by addressing inquiries promptly and providing clear information via phone or email
- Handle clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory
- Support medical or dental office functions by managing patient records, verifying insurance information, and assisting with billing processes

Requirements





- Proven clerical or administrative experience in an office setting; dental or medical office experience is a plus
- Solid computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping tasks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional phone etiquette and customer support skills, including experience managing multi-line phone systems
- Adept at data entry with high accuracy and attention to detail; typing speed should be sufficient for quick documentation
- Experience with filing systems—digital and physical—and maintaining confidentiality of sensitive information
- Knowledge of office equipment such as printers, scanners, fax machines, and basic troubleshooting skills
- Ability to proofread documents carefully to ensure clarity and professionalism
- Previous experience in a front desk role or customer service position is highly desirable
- Strong organizational skills combined with a proactive attitude to anticipate needs and solve problems quickly

Join us as an Office Administrator and become an essential part of our vibrant team! Your energy, expertise, and dedication will help foster an efficient work environment where everyone can thrive. We value your contributions as you support our mission to deliver outstanding service while growing your career in a dynamic setting.

Pay: $20.00-$30.00 per hour

Expected hours: 16.0 – 30.0 per week

Work Location: In person

📌 Office Administrator (Surrey)
🏢 Opal Real Estate Technologies
📍 Surrey