EMPLOYMENT OPPORTUNITY
OFFICE ASSISTANT / ASSISTANT ADMINISTRATOR (TWO‑PHASE POSITION)
Rural Municipality of Invergordon No. 430
The Rural Municipality of Invergordon No. 430 is accepting applications for a two‑phase, full‑time administrative position intended to transition from Office Assistant to Assistant Administrator.
Hours of Work: 35 hours per week, Monday to Friday, 9:00 a.m. – 4:00 p.m. (30‑minute paid lunch break)
Reporting To: Administrator
Position Overview
This is one evolving position. The successful candidate will be hired initially as an Office Assistant (Phase 1) and will transition to Assistant Administrator (Phase 2) following successful training and evaluation. Once transitioned, all office assistant and reception duties remain the responsibility of the Assistant Administrator.
Phase 1 — Office Assistant
Under the direction of the Administrator, the Office Assistant provides front‑line administrative and public service support.
Primary Duties:
- Serve as the first point of contact for ratepayers and the public (counter, phone, and email);
- General reception, correspondence, filing, records maintenance, and customer service;
- Accounts receivable/payable support, receipting, cash handling, and bank deposits;
- Update property ownership records and related data;
- Office supply and equipment management;
- Coordinate basic IT service issues with the RM's service provider;
- Assist with website updates, newsletters, public notices, and municipal communications via social media;
- Respond to inquiries and complaints from ratepayers and the public;
- Learn and utilize municipal software and systems as required;
A probationary period will apply during this phase. Phase 2 — Assistant Administrator
Subject to satisfactory performance, the position will progress to Assistant Administrator. All Phase 1 duties continue.
Additional Responsibilities:
Support municipal administration including:
- Assessment and taxation
- Tax enforcement
- Financial operations and payroll
- Zoning, subdivision, building, and development applications
- Municipal elections
- Implementation of policies
- Assume duties of the Administrator during absences when delegated
- Address all ratepayers and the public with respect and professionalism
- Maintain a neat and professional appearance
As per section 110 of The Municipalities Act, duties may be delegated by the Administrator as required.
Qualifications
- Grade 12 diploma (minimum);
- Minimum one (1) year general office experience with public interaction;
- Municipal administration, accounting, bookkeeping, or office administration experience considered an asset;
- Completion of the Local Government Administration Program, Rural Class "C" Certificate, or Office Administration training considered an asset;
- Proficiency in Microsoft Word, Excel, Outlook, and PDF software;
- Strong interpersonal, organizational, communication, and time-management skills;
- High attention to detail and accuracy;
- Ability to multitask in a rapid-paced environment;
- Ability to work independently with minimal supervision and as part of a team;
- Ability to maintain confidentiality.
Compensation Salary will be commensurate with qualifications and experience.
The RM of Invergordon offers a competitive compensation package including participation in the Municipal Employees' Pension Plan (MEPP), extended health and dental benefits, and disability coverage.
How to Apply
Applications may be emailed to
[email protected] or dropped off at the RM Office.
Posting closes Friday, October 2, 2026.
The RM of Invergordon thanks all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $20.00-$28.00 per hour
Expected hours: 35.0 per week
Benefits
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
📌 Office Assistant/Assistant Administrator (Crystal Springs)
🏢 RM of INVERGORDON No. 430
📍 Crystal Springs