THE COMPANY

Bachly Construction has been serving excellence since 1962. With over 100 employees, across 4 office locations, we have grown from a family owned and operated home builder into a diverse multiple division construction company. We specialize in Property Damage & Restoration, Emergency Restoration Services, Luxury Homes & Cottages and Industrial, Commercial, Institutional Construction.

Our commitment is to provide prompt, courteous and efficient services while striving to exceed the expectations of our clients and industry associates. We provide the highest possible level of quality workmanship on every assignment we undertake. Our proven track record and superior results set us apart from our competitors. We are looking for job seekers who share our passion for professionalism and customer service.

We are seeking an organized and proactive Operations Coordinator in our Emergency Services Division to join our team on an 18-month contract to provide maternity leave coverage. This position would report from our main office in Bolton, Monday to Friday from 7:00am-4:00pm.

RESPONSIBILITIES

Scheduling & Coordination

- Receive and review work requests from Project Managers to ensure all required information is clear and complete.
- Contact clients to confirm scheduled appointments and coordinate access as required.
- Coordinate with trades and subcontractors to confirm availability and scheduling.
- Prepare job assignment forms and supporting documentation for field crews.

Dispatch & Field Support

- Coordinate and assign staff and trades to scheduled jobs based on daily operational requirements.




- Distribute job assignment forms and relevant information to crews and trades.
- Respond to changing priorities and re-route crews or trades to emergency assignments when required.
- Utilize GPS tracking software to monitor crew locations and estimated arrival times.
- Document crew and trade dispatch information accurately within the company's job-tracking software.

Job Documentation & Follow-Up

- Send Encircle links and required job documentation to crews and trades.
- Review completed job assignment forms for accuracy and completeness.
- Maintain accurate and up-to-date job records within Proven Job Solutions and other applicable systems.
- Provide Project Managers with updates on job status, outstanding items, and any required follow-up appointments.
- Follow up with crews and trades as required to ensure documentation is completed and submitted.

Administrative & Operational Support

- Coordinate and schedule maintenance for company work vehicles.
- Review and reconcile employee timesheets for accuracy.
- Assist with general operational and administrative duties as required.
- Communicate effectively with Project Managers, field staff, trades, clients, and other internal departments to support daily operations.

REQUIREMENTS





- 2+ years of experience in operations coordination, dispatch, scheduling, restoration, construction, or a similar role.
- Excellent communication, organization, and time-management skills.
- Strong ability to prioritize and coordinate multiple jobs, crews, and changing schedules.
- Ability to problem-solve and think critically in a fast-paced environment.
- Strong attention to detail and commitment to maintaining accurate documentation.
- Ability to take direction while also working independently and collaboratively as part of a team.
- Strong understanding of workplace and job-site safety.
- Experience with Proven Job Solutions is considered an asset.
- Experience with Encircle or similar restoration/job-management software is considered an asset.
- Experience coordinating field crews, trades, or subcontractors is considered an asset.
- Must be able to participate in a mandatory rotating on-call schedule.

We offer our employees a positive work environment, competitive wages, health and dental benefits, training opportunities and annual reviews. We thank all applicants for their interest in joining our team! At this time, only candidates who have been selected for an interview will be contacted.

Bachly Construction is an equal opportunity employer.

Bachly Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Benefits

- Extended health care
- In office parking
- Profit sharing

Work Location: In person

📌 Operations Coordinator, Emergency Services (Bolton)
🏢 Bachly Construction
📍 Bolton