Join Our Team!

First Place Early Learning Centre Inc. is a new licensed, non-profit child care centre opening in St. Thomas, Ontario. We are committed to providing high-quality, inclusive, and affordable early learning experiences where children, families, educators, and community partners feel welcomed, respected, and valued.

Guided by How Does Learning Happen? Ontario’s Pedagogy for the Early Years, the Child Care and Early Years Act, 2014, and our core values of Respect, Kindness, and Fairness, we believe children learn best through meaningful relationships, play, exploration, and responsive environments.

Position

Program Administrator (Full-Time)

Hours: Monday to Friday, 8.5 - hour workday (1-hour unpaid lunch break) scheduled between 7:00 a.m. and 6:00 p.m.

Start Date: November 30, 2026

Compensation: $29.00/hour

About the Role

As our Program Administrator you will work closely with the Executive Director, Program Supervisor, educators, and families to ensure enrolment, funding administration, and office operations run smoothly.

What You'll Do

- Support the day-to-day administrative operations of a licensed child care centre.
- Maintain employee records, certifications, training documentation, benefits administration, and onboarding processes.
- Coordinate recruitment activities, including job postings, interview scheduling, and candidate communications.
- Manage family registration, enrolment, and waitlist processes using OneHSN and Lillio.
- Assist families with registration requirements and respond to enrolment inquiries.
- Maintain licensing, compliance, and administrative records in accordance with Ministry of Education requirements, the Child Care and Early Years Act, and organizational policies.
- Support licensing visits, audits, reporting requirements, and Child Care Licensing System (CCLS) updates.
- Assist with invoicing, payment processing, payroll administration, purchasing, and budget tracking.




- Collaborate with municipal child care fee subsidy case workers and support CWELCC administration.
- Prepare, organize, and maintain accurate reports, records, and confidential documentation.
- Ensure all personnel, child, family, and organizational information is handled with the highest level of confidentiality and professionalism.

What You'll Bring
- Post-secondary education in Office Administration, Business Administration, Early Childhood Education, or a related field is preferred.
- Valid Standard First Aid and CPR Level C certification.
- Current Vulnerable Sector Check satisfactory to the employer (issued within six months prior to employment).
- (2) years administrative experience, preferably in child care, education, or a non-profit organization.
- Up-to-date immunization documentation as required.
- Knowledge of CWELCC, OneHSN, and licensed child care administration is considered an asset.
- Excellent organizational, communication, customer service skills, and attention to detail.
- Strong computer skills, including Microsoft Office.
- Ability to manage confidential information with professionalism.

What We Offer
- Competitive compensation.
- Paid vacation.
- Health and dental benefits.
- RRSP program.
- Supportive leadership and team-oriented team environment.
- The opportunity to help build and shape a brand-new licensed child care centre.

How to Apply Please submit your cover letter and resume outlining your qualifications and experience.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

First Place Early Learning Centre Inc. is committed to providing an inclusive workplace that values diversity, equity, accessibility, and belonging. Accommodation is available throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

Pay: $29.00 per hour

Expected hours: 37.5 per week

Work Location: In person

📌 Program Administrator (St. Thomas)
🏢 First Place Early Learning Centre
📍 St. Thomas