We are a local property management firm, managing commercial and residential properties. We are hiring a receptionist/administrative assistant for a full-time, in-office position on a one-year contract. The receptionist/administrative assistant reports to the Management Team and is responsible for providing front-line office support services to all departments to aid in the efficiency and effectiveness of the organization.

Responsibilities

· Front-line person to greet all visitors.

· Receive, direct and relay telephone messages, fax messages and invoices to the appropriate staff member or tenant.

· Send, receive, open, stamp, sort, scan and distribute all incoming and outgoing mail and courier deliveries to the appropriate tenant or staff member.

· Sorting and logging of cheques and cash received.

· Maintain the general filing system (electronic and paper), including archived files and all correspondence.

· Track all and assist in the planning and preparing meetings, conferences and or conference calls, as required.

· Maintain the office's security by ensuring the reception area is continuously monitored during hours of operation.

· Update lists, contacts, phone logs, etc., as required.

· Provide word processing support for correspondence, leases, contracts, etc.,



as all organization members require.

· Maintain an adequate inventory of office and kitchen supplies.

· Ensure the reception area, boardroom, kitchen, and all other common areas are tidy.

· Help manage and maintain the office telephone and voice mail system.

· Help manage cell phones and IT coordination.

· Publishing work-related advertisements online.

· Maintain the photocopier and postage meter.

· All other duties as assigned by management from time to time.

Qualifications

- Must be fluent in written and spoken English.
- High school diploma required.
- The ability to write and speak French is an asset.
- Good writing skills are an asset.
- Post-secondary education is an asset.
- Good interpersonal skills and a skilled demeanor.
- Previous reception/administrative experience is an asset.
- Highly organized and pays attention to detail.
- Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Job Type: Full-time Pay: $52,000.00 per year

Education

- Secondary School (preferred)

Experience:
- Reception/Admin: 1 year (preferred)

Language:
- English/French (preferred)

Work Location: In person

📌 Receptionist/Administrative Assistant (Ottawa)
🏢 The Properties Group
📍 Ottawa