About The OpportunityOur client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.Duties- Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances- Monitor critical dates deadlines and ensure timely follow-up- Maintain bring-forward systems and proactively track key milestones and deliverables- Coordinate logistics and materials for hearings, mediations, and client meetings- Liaise with legal professionals to prioritize tasks and adapt to changing deadlines- Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings- Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario- Assemble books of documents, hearing briefs, and supporting materials- Draft routine correspondence and memoranda for review- Coordinate conflict checks and open new client matters in accordance with firm policies- Maintain accurate and up-to-date client and matter information within firm systems- Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards- Support client onboarding and ongoing file management processes- Assist with time entry, billing preparation, and submission processes- Track and manage complex client billing requirements, including guidelines and rate structures- Review billing details for accuracy and completeness prior to submission- Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing- Coordinate meetings, travel arrangements, and related logistics- Handle correspondence, mail, courier services,



and document management tasks- Utilize legal and firm software for case management, document automation, and e-discovery support- Collaborate with other legal assistants and administrative teams to ensure seamless support coverage- Perform additional administrative duties as required to support legal professionals and firm operationsAbout You- The successful candidate will have the following:- Exceptional written and verbal communication skills in both French and English- Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred- 3+ years of experience in Labour/Employment Law and/or Litigation- Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures- Strong understanding of legal documentation, court procedures, and tribunal rules- Knowledge of Labour, Employment and Human Rights practices and processes- Familiarity with law firm systems, document management, and billing platforms- Working knowledge of Microsoft Office Suite and legal software applications- Excellent organizational and time-management skills with the ability to manage competing priorities- Strong attention to detail and commitment to accuracy- Proven ability to work independently while contributing to a collaborative team setting- Strong client service orientation and professional judgment- Ability to handle sensitive and confidential information with discretion- Adaptability and willingness to learn new tools and technologiesAbout the JobSalary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.EligibilityPlease note that all candidates must be permitted to work in Canada to be considered for this opportunity.#J-18808-Ljbffr

📌 Bilingual Legal Assistant - Permanent - 19234 (Le Plateau-Mont-Royal)
🏢 Department of Justice Canada
📍 Le Plateau-Mont-Royal