The Role: Real Estate Administrator

This role owns the transaction file from offer to closing. You'll manage the paperwork, track the deadlines, and make sure nothing slips through the cracks. This is a high-trust, detail-driven role that sits at the intersection of real estate, compliance, and client service.

What You'll Be Doing

- Managing transaction files from accepted offer through to closing — conditions, deposits, amendments, and all related documentation
- Tracking key dates and deadlines and flagging upcoming action items for agents
- Liaising with agents, lawyers, and other parties to ensure smooth, on-time closings
- Reviewing transaction paperwork for completeness and compliance with brokerage and RECO requirements
- Maintaining and updating the brokerage's transaction management systems
- Assist with listing uploads and updates as needed
- Providing general administrative support to the brokerage team
- Handling incoming calls and correspondence
- General office duties – answering phones, routing calls, greeting clients, mail distribution, common area organization, opening and closing procedures.

What We're Looking For Must-haves:

- Robust organizational skills and a genuine eye for detail; you catch things others miss
- Ability to work independently and manage multiple files at once
- Professional, calm demeanour; this role involves a lot of moving parts and people
- Self-motivated with the ability to multitask and manage time well
- Ability to prioritize tasks,



set and meet all deadlines
- Strong problem-solving and critical thinking skills
- Proficiency with Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
- Excellent English written and verbal communication.

Nice to have:

- Experience in a real estate brokerage, legal, or financial services environment
- Familiarity with transaction management platforms
- Knowledge of real estate rules, forms, and standard real estate transaction processes
- Prior experience handling conditions, deposit tracking, or closing coordination
- French written and verbal communication.

What We Offer

- Full-time: Monday to Friday, 9:00 a.m. – 5:00 p.m., in-office only
- A supportive, professional team environment
- Competitive compensation
- Paid vacation.

About REMAX Boardwalk We're a dynamic, people-first real estate brokerage in the Ottawa area. Our agents serve clients, close deals, and build careers. They rely on our admin team to keep everything running smoothly behind the scenes. If you thrive on organization, love a well-run process, and want a role where your attention to detail actually matters, you might be exactly who we're looking for.

REMAX Boardwalk is committed to an inclusive, equitable hiring process. We welcome applications from all qualified candidates.

Pay: $19.00-$21.00 per hour

Expected hours: 37.5 per week

Benefits

- Company events
- On-site parking
- Paid time off

Work Location: In person

📌 Administrator (Orléans)
🏢 REMAX Boardwalk Realty, Brokerage
📍 Orléans