My Team is seeking an experienced Legal Billing Specialist to join the Finance team of a leading law firm. This role is responsible for managing the full legal billing cycle, from pre-bill generation and review through invoice finalization, electronic submission, and resolution of rejected or outstanding invoices.

The successful candidate will have hands-on experience with legal billing systems and electronic billing platforms (E-Billing), strong Excel skills, exceptional attention to detail, and the ability to manage a high-volume billing environment with strict monthly deadlines.

This is a highly detail-oriented role supporting approximately 43 lawyers a

Key Responsibilities

Legal Billing & Invoicing

- Prepare, print, and distribute pre-bills to lawyers and timekeepers.
- Review pre-bills for accuracy, discrepancies, coding, time entries, rates, and other billing requirements.
- Follow up with lawyers and timekeepers regarding outstanding time entries, billing issues, or rate discrepancies.
- Edit, process, finalize, and distribute approximately 1,000 monthly invoices.
- Email completed invoices directly to clients when required.
- Match finalized invoices with supporting documentation and maintain accurate billing records.

Electronic Billing / E-Billing

- Submit invoices through client electronic billing platforms and monitor submissions through to acceptance.
- Set up and maintain electronic billing submissions and tracking.
- Identify, investigate, and resolve rejected invoices and other submission issues.
- Respond to client and internal inquiries relating to electronic billing.
- Maintain accurate timekeeper information and billing rates within various client e-billing platforms.
- Ensure invoices comply with individual client and e-billing platform requirements.
- Review new matters to ensure all required e-billing information is properly entered and maintained in the billing system.





Experience with platforms such as Legal Tracker, SAP Ariba, Legal-X, CounselLink, Coupa , or similar legal e-billing systems is highly desirable. Budgets, Accruals & Collections

- Maintain client budgets and accruals for both electronic and traditional billing arrangements.
- Work closely with the Collections team to resolve billing issues and support timely payment of aged invoices.
- Assist with identifying and resolving discrepancies that may delay payment.
- Support the Finance team with other billing-related projects and duties as required.

Monthly Billing Cycle The role is particularly significant during the firm's monthly billing cycle:
- Day 1: Generate, print, and distribute pre-bills to lawyers.
- Days 2–3: Receive completed pre-bills and begin processing.
- Days 3–9: Review, edit, finalize, and submit invoices.
- By Business Day 9: All invoices must be processed, submitted through applicable e-billing platforms, and/or emailed to clients.

Because of the volume and deadlines, the successful candidate must be comfortable working in a fast-paced, deadline-driven environment . Qualifications & Experience

- 3+ years of experience in legal billing , preferably within a law firm or professional-services environment.
- Demonstrated experience managing the complete legal billing cycle , from pre-bill generation through final invoice submission and resolution.
- Hands-on experience with electronic billing platforms such as Legal Tracker, Ariba, Legal-X, CounselLink, Coupa, or similar systems.




- Strong understanding of legal billing requirements, timekeeper rates, client billing guidelines, and e-billing processes.
- Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP .
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Exceptional attention to detail and accuracy.
- Proactive approach to identifying and resolving potential billing issues before they become problems.
- Ability to manage a high volume of invoices while consistently meeting tight deadlines.
- Ability to work effectively with lawyers, timekeepers, clients, Collections, and Finance team members.

Personal Attributes The ideal candidate is:
- Highly organized and detail-oriented.
- Diligent and efficient , with a focus on productivity and accuracy.
- Proactive , anticipating potential billing issues and addressing them before they impact invoice submission or payment.
- Accountable , with the ability to take ownership of the billing process.
- Calm under pressure and comfortable working toward firm monthly deadlines.
- Strong technically , particularly with Excel and electronic billing systems.
- Client-service oriented , with excellent communication and follow-through.

Work Arrangement On-site requirement: The successful candidate must be available to work 100% on-site during the monthly billing cycle , normally covering the first two weeks of each month, rest of the 2 weeks hybrid ,

Candidates must be eligible to work in Canada

I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .

This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process

📌 Billing Specilist (Greater Toronto Area)
🏢 Professional Staffing
📍 Greater Toronto Area