About Wren Labs

Wren Labs is a multidisciplinary technology company developing biotechnology instruments, laboratory automation, software and advanced manufacturing systems.

Our teams work across mechanical engineering, engineering physics, software, biology, chemistry, manufacturing and product commercialization. We operate in a fast-moving environment where ideas are rapidly turned into prototypes, tested products and commercial opportunities.

About the Role

We are looking for a highly organized, detail-oriented engineering graduate to work closely with our CEO and coordinate significant technical and operational initiatives across the company.

This is not a traditional Executive Assistant role. It is an entry-level engineering coordination and leadership-development position for someone who wants to learn how a complex technology company is built and eventually take responsibility for major programs, teams and business operations.

The CEO works across engineering, science, manufacturing, sales, facilities, customers and company strategy. You will help turn fast-moving conversations and ideas into clear project plans, assigned tasks, deadlines and completed results.

You will attend meetings with the CEO, capture decisions, coordinate follow-up, monitor technical projects and ensure important commitments do not fall through the cracks. The role will include some scheduling, meeting preparation, documentation and administrative coordination, but its primary purpose is execution—not traditional administrative support.

The successful candidate could grow from Engineering Operations Coordinator into a Technical Program Manager, Chief of Staff, Head of Operations or an operating-company leadership position.

ResponsibilitiesWork Directly With the CEO

- Attend technical, operational and planning meetings with the CEO
- Capture ideas, decisions, commitments and priorities
- Convert conversations into organized action plans, tasks, owners and deadlines
- Prepare concise meeting agendas, briefing notes and progress summaries
- Draft emails, instructions, internal communications and follow-up documents
- Maintain an accurate list of the CEO’s highest-priority initiatives
- Ensure decisions are communicated to the correct team members
- Follow up persistently until assigned work is completed
- Organize meetings and scheduling related to projects, customers and company priorities
- Protect the CEO’s time by organizing information and resolving routine issues independently

Engineering Project Coordination
- Coordinate projects involving mechanical engineering, physics, software, biology, chemistry, testing and manufacturing
- Break technical objectives into milestones, tasks and weekly deliverables
- Maintain project schedules, action lists and engineering documentation
- Organize design reviews, testing meetings and project check-ins
- Track prototypes, parts, purchasing requests, supplier commitments and equipment
- Ensure technical results, test data and engineering decisions are properly documented
- Coordinate activities between engineering, laboratory, software and manufacturing teams




- Identify missing information, unclear ownership, technical risks and schedule delays
- Escalate problems early and recommend practical next steps
- Support projects from early concept through prototyping, validation and production

Accountability and Follow-Through
- Run short progress check-ins with project owners
- Track what was promised, what was completed and what remains blocked
- Ensure every important task has a clear owner and deadline
- Prepare daily and weekly progress summaries for the CEO
- Follow up with team members without waiting to be reminded
- Identify incomplete work, inconsistencies and overlooked details
- Help teams maintain momentum across multiple simultaneous projects
- Verify that completed work meets the original requirement

Business Operations As you gain experience, you may also:
- Coordinate customer pilots, product demonstrations and technical deliverables
- Support hiring, onboarding, procurement and facilities projects
- Build dashboards for company priorities, deadlines, risks and performance
- Improve internal processes and operating systems
- Help allocate people and resources across competing programs
- Lead cross-functional projects independently
- Support operational planning and company-level decision-making
- Take responsibility for increasingly important parts of the organization

Mandatory Education Requirement Applicants must hold a bachelor’s degree in engineering from a recognized university. Applications from candidates without an engineering degree will not be considered.

Relevant disciplines include

- Mechanical Engineering
- Mechatronics Engineering
- Electrical Engineering
- Systems Engineering
- Biomedical Engineering
- Chemical Engineering
- Industrial or Manufacturing Engineering
- Engineering Physics
- Another closely related engineering discipline

Recent engineering graduates are encouraged to apply. A P.Eng. designation is not required. What We Are Looking For The ideal candidate is:
- Exceptionally organized and attentive to detail
- Able to understand technical discussions, test results and engineering priorities
- Comfortable working directly with a fast-moving and demanding CEO
- Able to turn an unstructured discussion into a clear execution plan
- Persistent about following up until commitments are completed
- Confident communicating with engineers, scientists, suppliers and customers
- Curious about how complex technical products are designed, tested and manufactured
- Comfortable asking questions when requirements are unclear
- Calm when priorities change or several urgent issues arise simultaneously
- Receptive to direct feedback and able to correct mistakes quickly
- Willing to handle both high-level projects and small practical tasks




- Motivated by responsibility, learning and long-term career growth
- Interested in developing beyond engineering into operations and company leadership
- Trustworthy and discreet when handling confidential information

Experience This is an entry-level position. Approximately zero to three years of skilled experience is appropriate.

Experience gained through co-op placements, internships, capstone projects, engineering teams, research laboratories, manufacturing environments or student leadership will be considered.

Experience with spreadsheets, project-management tools, engineering documentation, testing or manufacturing is an asset.

What Success Looks Like

Within your first six months:

- The CEO’s decisions consistently become documented actions
- Important projects have clear owners, deadlines and next steps
- Fewer tasks are delayed because of missing information or follow-up
- Engineering and scientific teams are better coordinated
- Risks and bottlenecks are identified earlier
- Meetings become shorter and produce clearer outcomes
- Project documentation becomes more complete and reliable
- The CEO can delegate increasingly complex projects to you
- You begin managing selected cross-functional initiatives independently

Career Development This position is intended for someone who wants to grow into a major operating role:

Engineering Operations Coordinator → Technical Program Manager → Chief of Staff or Senior Operations Manager → Head of Operations or Operating Company Lead

Advancement will be based on judgment, reliability, leadership, attention to detail and the ability to consistently deliver results.

Why Join Wren Labs?

- Work directly with the CEO of a growing group of technology companies
- Gain exposure to engineering, science, manufacturing, sales and company strategy
- Learn how advanced technologies move from concept to commercial product
- Take on more responsibility than is typical in an entry-level engineering role
- Participate in important technical and operational decisions
- Build the systems used to scale a multidisciplinary technology company
- Develop toward a senior program-management or operational-leadership position

How to Apply Please submit your résumé and a short cover letter addressing the following questions:
- What engineering degree do you hold, from which university, and in what year did you graduate?
- Describe a time when you brought structure to a disorganized technical project.
- If the CEO gave you ten ideas during a 20-minute conversation, what would you do immediately afterward?
- Describe a detail or potential problem you noticed that other people missed.
- What is the most complex project you have personally coordinated?
- Why are you interested in moving beyond a traditional engineering role into company operations and leadership?

Please provide specific examples. We are looking for evidence of intelligence, organization, initiative, judgment, persistence and genuine attention to detail. Pay: $45,000.00-$55,000.00 per year

Work Location: In person

📌 Engineering Operations Coordinator – Office of the CEO (Oakville)
🏢 Wren Labs
📍 Oakville